trusts and estates legal assistant.

Join a firm where your organizational skills directly impact the peace of mind of our clients. We are looking for a motivated Legal Assistant to support our attorneys in the meticulous world of estate and asset administration. This role is perfect for a highly organized professional who excels in a fast-paced environment and is looking for a stable, long-term home as an administrative specialist. We value the unique skill set of a dedicated assistant, and this position is specifically designed for those who wish to excel in this essential support capacity without the desire to transition into a paralegal role. You will be the primary point of contact for clients, the gatekeeper of the calendar, and the guardian of our firm’s high standards for accuracy and confidentiality.



salary: $48,000 - $66,500 per year
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

• Strategic Calendar Management: Act as the primary point of contact for daily scheduling, proactively anticipating needs and potential conflicts to ensure a seamless workflow for the legal team.
  
  
• Logistics Coordination: Orchestrate complex travel itineraries, meeting arrangements, and professional appointments with a high degree of precision.
  
  
• Quality Assurance: Oversee the drafting, refining, and meticulous proofreading of all outgoing materials to maintain the highest standards of professional accuracy.
  
  
• Timekeeping & Records: Facilitate accurate data entry for billable hours using digital management systems, ensuring all entries align with organizational standards and deadlines.
  
  
• Billing Cycle Oversight: Manage the end-to-end monthly invoicing process, including the auditing of preliminary bills, narrative adjustments, and resolving specific client or matter inquiries.
  
  
• Expense Management: Direct the processing of check requests, professional reimbursements, and detailed expense reporting.
  
  
• Case Onboarding: Facilitate the initiation of new files by performing comprehensive conflict screenings and establishing organized matter profiles.
  
  
• Information Lifecycle Management: Maintain a rigorous filing system for active records and coordinate the systematic indexing and secure transfer of files to long-term archival storage.
  
  

The essential functions of this role include:

working in a smoke free environment

Skills

Scheduling

TRUSTS (3 years of experience is required)

& Estates (3 years of experience is required)

Calendar Maintenance

Time Entry

Billing

Proofreading

Confidentiality

Microsoft Suite

Multi-tasking

Qualifications

Years of experience: 2 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.