salary: $60,000 - $70,000 per year
shift: First
work hours: 8 AM - 5 PM
education: High School
Responsibilities
- Upload new customer records and supporting documentation into QuickBooks Online (QBO) on a daily basis.
- Create project estimates in QBO based on approved sales details.
- Verify that all customer information—including name, address, and project details—perfectly matches Salesforce data.
- Convert approved estimates into active invoices daily.
- Review each invoice for accurate pricing, proper billing, and correct payment terms.
- Tag or note invoice numbers within the related Salesforce opportunity to ensure cross-system visibility.
- Apply and record payments received via checks, cash, credit cards, and third-party finance companies daily by noon.
- Verify daily deposits match QuickBooks totals to eliminate unapplied balances.
- Synchronize Salesforce by updating payment statuses and marking related finance tasks as cleared.
- Maintain the daily/weekly Cash Flow Tracker, noting total payments received and any pending finance deposits.
- Generate weekly AR review packages, including AR Aging Summaries, Payments Received, and Cancellation Reports.
- Collaborate with the Controller and CFO during weekly review meetings to provide summarized updates.
- Ensure absolute data synchronization between Salesforce and QuickBooks Online.
- Proactively identify and flag discrepancies in contract or pricing data to accounting leadership.
- Manage a weekly review of the AR Aging Report and unapplied credits, coordinating with the production team on delayed payments.
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
