administrative assistant / receptionist.

A premier insurance company in Winter Park is seeking a polished and professional Administrative Coordinator to join their growing team. This role is perfect for a proactive individual who thrives in a fast-paced environment and enjoys balancing high-touch guest relations with essential operational support.

In this position, you will be responsible for managing the daily flow of the office, from overseeing multi-line phone systems and greeting guests to maintaining the professional atmosphere of our lobby and meeting spaces. You will act as the hub of the agency’s internal logistics by coordinating conference room schedules, managing corporate catering for client consultations, and handling all digital and physical correspondence. Your attention to detail will ensure that outbound shipments are processed accurately and that our facilities remain pristine, organized, and fully stocked with necessary supplies.  If interested, APPLY TODAY! 



salary: $18 - $18.5 per hour
shift: First
work hours: 8:30 AM - 5 PM
education: Bachelors

Responsibilities

• Manages multi-line phones and routes inquiries to the correct team members.
• Welcomes guests and manages the flow of the front lobby.
• Digitizes incoming mail and handles all outbound shipping and couriers.
• Oversees conference room calendars and prepares rooms for meetings.
• Handles all catering logistics, including ordering and meeting setup.
• Keeps common areas, breakrooms, and meeting spaces tidy and stocked.
• Monitors and forwards incoming electronic faxes throughout the day.
• Liaises with building management for any necessary facility repairs.
• Updates and maintains accurate internal contact lists and directories.
• Manages office inventory and orders supplies to prevent shortages.
• Provides backup support for data entry, deposits, and special projects.
• Uses Microsoft Office tools daily to complete administrative tasks.

Skills

Oral Communication

Problem Solving

Scheduling Appointments (3 years of experience is required)

Maintaining Calendars (3 years of experience is required)

Answering Phones (3 years of experience is required)

Administrative Duties (3 years of experience is required)

Microsoft Office (3 years of experience is required)

Organizational Skills

Multi-tasking

Insurance (2 years of experience is preferred)

Data Entry (4 years of experience is required)

Qualifications

Years of experience: 3 years

Experience level: Entry Level

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.