Key Responsibilities 1. Accounts Payable & Job Costing
- Process high-volume vendor invoices and subcontractor pay applications.
- Ensure all expenses are coded to the correct Job Number and Cost Code.
- Reconcile monthly vendor statements to ensure all liabilities are captured.
- Collect, track, and verify Certificates of Insurance (COI) for all subcontractors.
- Manage the distribution and collection of Lien Waivers (Conditional and Unconditional).
- Assist in the preparation of "Close-out" packages for completed projects.
- Review field timesheets for accuracy and proper job coding.
- Assist in the preparation of Certified Payroll reports (if applicable to government contracts).
- Track prevailing wage requirements where necessary.
- Maintain digital and physical project files.
- Assist the Project Manager with permit applications or utility setups.
- Answer phones and coordinate office supplies or mail distribution.
- Experience: 1–3 years of experience in accounting or administrative support, preferably within the construction or real estate industry.
- Software: Proficiency in Microsoft Excel and experience with construction accounting software (e.g., Foundation, Sage 100/300, Procore, or QuickBooks Desktop).
- Knowledge: Basic understanding of AIA billing (G702/G703) and the difference between overhead and job costs.
- Traits: High level of accuracy, ability to meet strict deadlines (especially on "check run" days), and communication skills for dealing with subcontractors.
- Understanding of Notary Public requirements (or willingness to become a Notary).
- Familiarity with "Notice to Owner" (NTO) processes.
salary: $25 - $28 per hour
shift: First
work hours: 8 AM - 5 PM
education: No Degree Required
Responsibilities
Key Responsibilities
1. Accounts Payable & Job Costing
- Process high-volume vendor invoices and subcontractor pay applications.
- Ensure all expenses are coded to the correct Job Number and Cost Code.
- Reconcile monthly vendor statements to ensure all liabilities are captured.
- Collect, track, and verify Certificates of Insurance (COI) for all subcontractors.
- Manage the distribution and collection of Lien Waivers (Conditional and Unconditional).
- Assist in the preparation of "Close-out" packages for completed projects.
- Review field timesheets for accuracy and proper job coding.
- Assist in the preparation of Certified Payroll reports (if applicable to government contracts).
- Track prevailing wage requirements where necessary.
- Maintain digital and physical project files.
- Assist the Project Manager with permit applications or utility setups.
- Answer phones and coordinate office supplies or mail distribution.
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
