office manager.

A client of ours located in Louisville, KY is looking for a versatile Office Manager to serve as the primary face and operational lead of their regional headquarters. This individual will act as a central hub for the organization, coordinating between departments and providing dedicated support to the executive leadership team. The ideal candidate is a proactive problem-solver who excels at managing complex schedules, building professional relationships, and maintaining a high-functioning workspace.  This is a full-time permanent position that offers a competitive salary and benefits package. 

salary: $53,000 - $60,000 per year
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

• Provide direct administrative assistance to the Vice President and the broader leadership team, including managing intricate calendars across different time zones.
  
  
• Act as a key liaison for internal and external partners, tracking departmental priorities and following up on critical action items.
  
  
• Manage departmental budgets by reconciling travel expenses and processing invoices in compliance with corporate standards.
  
  
• Utilize HR tools and platforms to assist with basic reporting, data entry, and departmental documentation needs.
  
  
• Provide essential coverage and backup support for the Executive Assistant as required.
  
  
• Manage the reception area and central switchboard, greeting guests and directing inquiries with high professionalism.
  
  
• Coordinate all physical office needs, including supply procurement, vendor management, mail logistics, and general facility requests.
  
  
• Oversee the logistics for company-wide meetings and corporate events, including venue scheduling, catering, and material preparation.
  
  
• Establish and maintain structured cloud-based filing systems to ensure efficient data retrieval and team collaboration.
  
  

Skills

Microsoft Office

Scheduling Appointments

Maintaining Calendars

Organization

Answering Phones

Office Support

Working Independently

Front Desk

Human Resources

Expense Reports

Qualifications

Years of experience: 5 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.