- Detailed Tracking: You will gather monthly expense reports from the team, ensuring every charge is properly itemized (categorized by department, project, or type).
- System Reconciliation: You'll ensure all physical receipts match the digital entries in Salesforce, clearing any discrepancies before the books close for the month.
- Time Management: Every week, you’ll verify employee hours and manage "Time Off" entries to ensure everyone is paid accurately.
- Employee Paybacks: You will process out-of-pocket reimbursement requests, ensuring these are approved and added to the weekly payroll cycle.
- Consistency: You’ll maintain a strict weekly rhythm to ensure payroll data is clean and submitted on time.
- Logistics: You will be the point of contact for booking flights, hotels, and transportation.
- Information Hub: You’ll keep itineraries and confirmation details organized within Salesforce so the team has easy access to their travel info while in the field.
Summary of the Workflow:
- Weekly: Finalize timecards, approve reimbursements, and process payroll.
- Monthly: Itemize receipts and reconcile all expense reports.
- Ongoing: Book travel and update team records in Salesforce.
shift: First
work hours: 8:30 AM - 5 PM
education: High School
Responsibilities
1. Monthly Expense Reports & Itemization
- Detailed Tracking: You will gather monthly expense reports from the team, ensuring every charge is properly itemized (categorized by department, project, or type).
- System Reconciliation: You'll ensure all physical receipts match the digital entries in Salesforce, clearing any discrepancies before the books close for the month.
- Time Management: Every week, you’ll verify employee hours and manage "Time Off" entries to ensure everyone is paid accurately.
- Employee Paybacks: You will process out-of-pocket reimbursement requests, ensuring these are approved and added to the weekly payroll cycle.
- Consistency: You’ll maintain a strict weekly rhythm to ensure payroll data is clean and submitted on time.
- Logistics: You will be the point of contact for booking flights, hotels, and transportation.
- Information Hub: You’ll keep itineraries and confirmation details organized within Salesforce so the team has easy access to their travel info while in the field.
- Weekly: Finalize timecards, approve reimbursements, and process payroll.
- Monthly: Itemize receipts and reconcile all expense reports.
- Ongoing: Book travel and update team records in Salesforce.
Skills
- Payroll Processing
- Front Desk
- Phones
- Scheduling
- Written Communication
- Certified Payroll Professional
- Payroll
- Secretary - Admin Assist
- Expense Reports
- SalesForce.com (1 year of experience is required)
- Financial Reporting
Qualifications
- Years of experience: 1 year
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
