- Accounts Payable & Expense Management: * Accurately reconcile, code, and record vendor invoices and employee expense reports.
- Maintain professional communication with vendors and employees regarding payment inquiries and discrepancy resolution.
- Prepare and process checks and electronic payments in domestic and foreign currencies.
- Post-paid invoices daily and reconcile against bank balances to maintain accurate cash flow records.
- Maintain professional communication with vendors and employees regarding payment inquiries and discrepancy resolution.
- Reporting & Communication:
- Prepare weekly "Bills to be Paid" reports for executive leadership.
- Participate in weekly payment review sessions to ensure alignment on financial priorities.
- Provide weekly updates to the CFO on approved payables to facilitate timely fund transfers.
- Prepare weekly "Bills to be Paid" reports for executive leadership.
- Monthly & Annual Procedures:
- Assist with monthly financial statement preparation by compiling close reports, reconciling balance sheet accounts, and reviewing A/P Aging reports.
- Perform monthly reviews of expense reporting systems, Accounts Receivable, and corporate credit card statements.
- Prepare and submit 1099 forms in compliance with IRS regulations.
- Support the CFO during annual audits and tax return preparation by providing necessary documentation.
- Assist with monthly financial statement preparation by compiling close reports, reconciling balance sheet accounts, and reviewing A/P Aging reports.
- Administrative & Compliance:
- Organize and maintain all payable records (archiving, scanning, and filing) for audit readiness.
- Research and resolve documentation discrepancies.
- Operate in accordance with established accounting standards, internal procedures, and applicable laws.
- Organize and maintain all payable records (archiving, scanning, and filing) for audit readiness.
- Education: Bachelor’s Degree in Accounting or Finance.
- Experience: Minimum of 3–5 years performing full-charge accounting.
- Technical Skills: * Proficiency in QuickBooks, Microsoft Office (Word, Excel, Outlook), and expense management software (e.g., Concur).
- GAAP accounting knowledge and basic mathematical skills.
- GAAP accounting knowledge and basic mathematical skills.
- Soft Skills:
- High level of confidentiality and integrity.
- Attention to detail and organizational skills.
- Ability to prioritize tasks and work independently under tight deadlines.
- High level of confidentiality and integrity.
salary: $25 - $28 per hour
shift: First
work hours: 8 AM - 4 PM
education: Bachelors
Responsibilities
Core Responsibilities
- AP & Payments: Code/record invoices, process domestic and foreign payments, and manage vendor/employee inquiries.
- Executive Reporting: Prepare weekly "Bills to be Paid" reports and brief the CEO/CFO on cash flow priorities.
- Reconciliations: Perform daily bank reconciliations and monthly reviews of credit cards, expenses (Concur), and balance sheets.
- Compliance & Tax: Assist with month-end close, lead the annual 1099 filing process, and provide documentation for audits.
- Budgeting: Help compile financial data for budget tracking and variance analysis.
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
