administrative assistant.

A Global Biotech/Pharma located in Cambridge, MA  is seeking an Adminstrative Assistant to join their team! Contracting activities and  engagements:  Responsible for contract processing for the  interfacing with Contracts, Legal, Compliance and Finance functions, including facilitating generation, execution, tracking and archiving in all appropriate systems according to local procedures and policies  Generates, processes and archives Confidentiality Disclosure Agreements working with Business Partners and Legal  Generates Purchase Orders and periodically runs accrual reports to ensure sufficient funds are available for payments; tracks and troubleshoots invoices and payments  Manages transparency reporting reconciliation activities in accordance with Global and Local Compliance requirements Administrative Support:  Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.; uses appropriate tools for required work including Microsoft Outlook, Word, Power Point, and Excel to track, document, report data , and maintain web pages.  Provides logistical support for meetings, including coordinating calendars, managing catering and attendee lists.  Acquires, reviews, inputs, and formats accurate data into spreadsheets, databases and other electronic tools.    Develops a network within the department; draws on network to answer questions and successfully execute respnsibilites.  Demonstrates confidentiality in execution of all responsibilities.

salary: $45 - $50 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate



Responsibilities

Contracting activities and  Engagements:
 Responsible for contract processing for the interfacing with Contracts, Legal, Compliance and Finance
functions, including facilitating generation, execution, tracking and archiving in all appropriate systems according to
local procedures and policies
 Generates, processes and archives Confidentiality Disclosure Agreements working with Business Partners and
Legal
 Generates Purchase Orders and periodically runs accrual reports to ensure sufficient funds are available for
payments; tracks and troubleshoots invoices and payments
 Manages transparency reporting reconciliation activities in accordance with Global and Local Compliance
requirements
Administrative Support:
 Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.;
uses appropriate tools for required work including Microsoft Outlook, Word, Power Point, and Excel to track,
document, report data, and maintain web pages. 
 Provides logistical support for meetings, including coordinating calendars, managing catering and attendee lists.
 Acquires, reviews, inputs, and formats accurate data into spreadsheets, databases and other electronic tools.  
 Develops a network within the department; draws on network to answer questions and successfully execute
responsibilities
 Demonstrates confidentiality in execution of all responsibilities.

The essential functions of this role include:

• working in a smoke free environment

Skills

• Contract Processing
• Disclosure Agreements
• Purchase Orders
• Tracks Invoices
• Tracks payments
• Troubleshoots Invoices
• Reporting reconciliation
• Prioritizing
• Organization
• Coordinates Documents
• MS-OFFICE
• MS Outlook
• Preparing Agendas
• Meeting Coordination
• Handling Confidential Information
• Calendar Management

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.