operations administrative assistant.

A well-respected Jacksonville nonprofit is seeking a highly organized, steady, and dependable Operations Assistant to support daily agency operations, human resources processes, and executive leadership. This is a behind-the-scenes, mission-driven role for someone who thrives on keeping things organized, compliant, and running smoothly across an entire organization. You will be the person who makes sure the details are handled, the paperwork is right, communication flows, and leadership has what they need to focus on the bigger picture. What This Role Requires

• strong organizational skills and extreme attention to detail
• Comfort managing confidential information and personnel records
• Ability to juggle multiple priorities calmly and independently
• Proficiency in Microsoft Office, data entry, and administrative systems
• Professional communication skills with staff, vendors, and leadership
• A steady, reliable work style with a heart for mission driven work

Additional Requirements This role requires successful completion of extensive background screening (level II), drug testing, clean driving record, and verification processes due to the nature of the organization’s work. Why This Role Is Special This is a long term, stable, low drama, high purpose position inside an organization doing meaningful work in the community. It is ideal for someone who enjoys structure, supporting others, and being the steady hand that keeps everything moving behind the scenes. If you love being the person who keeps the trains running on time, this is your kind of role.

salary: $20 - $21 per hour
shift: First
work hours: 8 AM - 4:30 PM
education: Associate

Responsibilities

• Operations Support Manage office administration including mail, supplies, equipment, file storage, internal communications, and vendor accounts
• HR Administrative Support Assist with job postings, background screenings, onboarding, personnel files, compliance tracking, and performance review timelines
• Executive Support Provide administrative support to the CEO and leadership team including meeting coordination, board meeting prep, staff events, and internal communications
• Compliance and Documentation Maintain manuals, employee lists, job descriptions, and ensure files meet required standards and audit readiness
• Special Projects Support agency wide initiatives and projects as directed by leadership
   

Skills

Microsoft Office

Administrative Duties (2 years of experience is required)

Customer Service

HR Admin

Office Inventory

Excel

Scheduling

Calendar Management

Executive Support

Documentation of Operations

Web Conferencing

Secretary - Admin Assist

Clerical Work

Coordinating Meetings

Confidentiality

Oral Communication

Handling Confidential Information (4 years of experience is required)

Preparing Agendas

Written Communication

Business operations

Interpersonal Skills

Qualifications

Years of experience: 2 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.