administrative assistant- safety/ehs.

Are you looking for your next great opportunity?  We are recruiting an experienced candidate to provide administrative and Safety/EHS support. The Administrative Assistant for Safety & EHS (Environment, Health, and Safety) provides high-level clerical support while acting as the primary keeper of the company’s safety records. You will bridge the gap between office operations and field/floor safety, ensuring that documentation is compliant, training is up to date, and the "culture of safety" is integrated into daily workflows. Key Responsibilities 1. Safety Documentation & Compliance Maintain and update the Injury and Illness Prevention Program (IIPP) and Safety Data Sheets (SDS). Manage the OSHA 300 logs and ensure all workplace incidents are filed within required legal timelines. Coordinate worker's compensation paperwork and act as a liaison between the employee and insurance providers. 2. Training Coordination Schedule and track mandatory safety training (e.g., Forklift Certification, First Aid/CPR, Lockout/Tagout). Maintain the Safety Training Matrix to ensure no employee’s certifications lapse. Organize and take minutes for the monthly Safety Committee meetings. General Administrative Duties Manage calendars, prepare reports, and handle travel arrangements for the EHS Manager. Draft internal memos regarding safety alerts or policy changes. Ensure the front office remains compliant with posting requirements (labor law posters, exit signs, etc.).

salary: $18 - $22 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

The Administrative Assistant for Safety & EHS (Environment, Health, and Safety) provides high-level clerical support while acting as the primary keeper of the company’s safety records. You will bridge the gap between office operations and field/floor safety, ensuring that documentation is compliant, training is up to date, and the "culture of safety" is integrated into daily workflows.

Key Responsibilities
1. Safety Documentation & Compliance

Maintain and update the Injury and Illness Prevention Program (IIPP) and Safety Data Sheets (SDS).

Manage the OSHA 300 logs and ensure all workplace incidents are filed within required legal timelines.

Coordinate worker's compensation paperwork and act as a liaison between the employee and insurance providers.

2. Training Coordination

Schedule and track mandatory safety training (e.g., Forklift Certification, First Aid/CPR, Lockout/Tagout).

Maintain the Safety Training Matrix to ensure no employee’s certifications lapse.

Organize and take minutes for the monthly Safety Committee meetings.

General Administrative Duties

Manage calendars, prepare reports, and handle travel arrangements for the EHS Manager.

Draft internal memos regarding safety alerts or policy changes.

Ensure the front office remains compliant with posting requirements (labor law posters, exit signs, etc.).



The essential functions of this role include:

working in a smoke free environment

wearing steel toe shoes

Skills

Administrative Duties

Scheduling Appointments

Maintaining Calendars

Organization

Prioritizing

Working Independently

Answering Phones

Handling Confidential Information

Creating Presentations

Written Communication

Microsoft Office

Oral Communication

Qualifications

Years of experience: 3 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.