office administrator.

job summary:
Office Administrator for Law Firm

A nationally operating law firm with five offices across the United States and

a team of 86 professionals, seeks an Office Administrator for their Irvine, CA office. This firm is committed to fostering a collaborative, professional environment where attorneys and staff work together to deliver high-quality legal services to clients. The Office Administrator will play a critical role in the day-to-day operations of the office. The individual will oversee administrative functions, coordinate office services, manage support staff, and ensure that the office environment supports productivity and

professionalism.

 
location: Irvine, California
job type: Permanent
salary: $125,000 - 165,000 per year
work hours: 9 to 5
education: No Degree Required
experience: 5 Years
 
responsibilities:
- Office Operations & Facilities:

- Act as primary liaison with building management regarding maintenance,

security, parking, and facilities-related issues.

- Oversee general office maintenance and coordinate repairs, space planning, and

office improvements.

- Monitor inventory of supplies and manage vendor relationships for office supplies

and services.

- Staff Management & Support:

- Manage and oversee daily operations of secretarial staff, receptionist, docketing

clerk, and project assistants.

- Supervise staff workload and ensure proper staffing coverage to support attorneys

and office functions.

- Coordinate with the firm's leadership team regarding performance management,

time off, and staffing needs.

- Assist with onboarding and offboarding staff; provide or coordinate training as

needed.

- Promote a positive and collaborative office culture.

- Billing & Administrative Oversight:

- Supervise secretaries in the preparation and processing of attorney billing using

the firm's accounting software, ensuring compliance with the firm's billing policy

and clients' billing guidelines.

- Ensure timely and accurate submission of time entries and invoices.

- Collaborate with accounting department to resolve billing-related issues as

needed.

- Communication & Coordination:

- Serve as a point of contact between the Irvine office and firmwide leadership.

- Communicate office needs, concerns, and updates to the appropriate departments.

- Coordinate meetings, events, and internal communications at the Irvine office.

- Support attorneys and staff with administrative needs and special projects.

- Compliance & Best Practices:

- Ensure adherence to firm policies and procedures.

- Support records management, confidentiality, and ethical compliance.

- Foster a work environment that supports the delivery of quality legal services.

 
qualifications:
- At least 5+ years of legal experience at a management level.

- Strong leadership and interpersonal skills; proven ability to manage and motivate teams.

- Exceptional organizational and problem-solving abilities.

- Proficient in Microsoft Office Suite.

- Experienced with legal billing software (e.g. SurePoint, Aderant, or similar systems).

- Well-versed in legal terminology and docketing procedures in California.

- Ability to maintain professionalism, discretion, and confidentiality.

- Understanding of construction law is preferred.

WORK ENVIRONMENT & BENEFITS

- Full-time, on-site position in Irvine, California.

- Competitive salary range ($125,000 - 165,000 + bonus) commensurate with experience.

- Benefits include medical, dental, vision, 401(k), and paid time off.

Please send resume to michael.sosler@tatum-us.com

 
skills: $100-250 million

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

Qualified applicants in the unincorporated areas of Los Angeles County with criminal histories will be considered for employment in accordance with the Los Angeles County's Fair Chance Ordinance for Employers.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.