benefits coordinator.

job summary:
Benefits Coordinator

The Benefits Coordinator serves as this Tysons Corner firm's primary coordinator for employee benefits, insurance, and related compliance functions. The role administers benefits and retirement programs, supports onboarding and firm operations, and ensures accurate reporting and regulatory compliance. This position requires strong organizational skills, exceptional attention to detail, discretion with confidential information, a high level of professionalism, and the ability to work collaboratively with attorneys, staff, clients, vendors, outside consultants, and third parties. The role also provides executive-level administrative support to the Chief Operating Officer.

 
location: Mc Lean, Virginia
job type: Permanent
salary: $80,000 - 90,000 per year
work hours: 9 to 5
education: No Degree Required
experience: 2 Years
 
responsibilities:
Benefits & Retirement Administration

- Serve as the firm's primary benefits coordinator, directly administering all employee

benefit programs with accuracy, responsiveness, and professionalism.

- Administer medical, dental, vision, FSA, and HSA programs, including open enrollment, payroll coordination, invoice reconciliation, employee inquiries, communications, and required annual notices.

- Prepare employee census data and benefit summaries for renewals and annual

distribution.

- Administer retirement and pension plans, including 401(k) and profit-sharing plans.

- Coordinate quarterly meetings with trustees and outside consultants; prepare meeting

minutes as required.

- Manage enrollments, contribution changes, loans, rollovers, census reporting, required

filings, and tracking of outstanding loans for former employees.

New Hire & Onboarding Administration

- Coordinate new hire start dates with IT, Accounting, Payroll, and Office Services.

- Distribute and review onboarding materials, including benefit, payroll, and compliance

forms.

- Prepare offer letters and severance agreements.

- Coordinate and participate in new employee orientation meetings.

- Coordinate background checks for all new hires.

Insurance Administration

- Coordinate annual renewal and administration of the firm's insurance programs,

including property and casualty, workers' compensation, automobile, umbrella,

employment practices, management, fiduciary, crime, cyber, and professional malpractice

coverage.

- Prepare and submit required insurance applications and renewal materials.

- Distribute and respond to requests for certificates of insurance from clients, landlords,

and third parties.

- Participate on and support the firm's insurance committee.

Executive and Administrative Support

- Provide high-level administrative support to the COO, exercising sound judgment,

professionalism, and discretion in handling confidential and time-sensitive matters.

- Coordinate COO priorities and ensure timely follow-through on operational,

administrative, and governance initiatives.

- Prepare, format, and distribute confidential correspondence, reports, and internal

communications in a professional and polished manner.

- Maintain and distribute firm policies and procedures at the direction of the COO.

- Coordinate Board of Directors and partner meetings, including scheduling, materials,

attendance as required, and preparation of accurate and confidential meeting minutes.

- Review and submit COO-authorized invoices and operational expenses for payment.

 
qualifications:
- Demonstrated experience in administrative support, benefits and insurance

administration, preferably in a law firm environment.

- Strong organizational skills with exceptional attention to detail.

- Ability to manage confidential and sensitive information with discretion.

- Effective communication and interpersonal skills.

- Ability to manage multiple priorities in a professional services environment.

The annual salary for this position is $80,000 - 90,000 and includes a generous benefits package. Please send resume to michael.sosler@randstadusa.com.

 
skills: $0-50 million

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.