Are you a highly organized and proactive professional with a passion for supporting a dynamic team in the construction and fabrication industry? We are seeking a versatile Construction Administrative Assistant to join our team. In this pivotal role, you will be the central hub for administrative support, handling a wide range of responsibilities from project documentation to general office management.
location: Chesapeake, Virginia
job type: Permanent
salary: $40,000 - 45,000 per year
work hours: 8am to 4pm
education: High School
responsibilities:
- Answer Phone Calls; Provide excellent customer service and handle customer inquiries
- Process project-related documents such as submittals, RFIs and change orders
- Maintain and organize project files, both physical and digital
- Coordinate with project managers and foremen to track project timelines, materials, and labor hours
- Prepare and distribute project reports and meeting minutes to all relevant stakeholders
- Assist in preparing bids and proposals
- Print all invoices received via email to process
- Maintain various AP reports and spreadsheets that are reviewed by management
- Maintain accurate fleet information to include driver assignments, gas cards and EZ pass
- Manage vehicle registration renewals on a timely basis
- Coordinate pick-up and delivery in the office
- Update M&R Phone list; Coordinate with IT on key fobs, phones, and laptop assignments
- Coordinate with external vendors on company activities and any ad hoc assignments
- Book meetings & conference rooms for construction team. Maintain calendar of events, assignments & activities
- Provide admin support such as typing, mailing, photocopying, faxing, and scanning to all departments
- Monitor emails received by AP group email
- Medical
- Dental
- Vision
- Short & Long Term Disability
- Life Insurance
- AD&D
- FSA
- 401K
- PTO
- 7 Paid Holidays and 1 Floating holiday
qualifications:
- Experience level: Entry Level
- Minimum 2 years of experience
- Education: High School
skills:
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
