Large utility is looking for a Document Control Specialist in West Olive, MI. This role requires 2-4 years of experience in records management, essential skills in communication and organization, and knowledge of document control software (like ProjectWise or Prolog) to manage and audit all engineering and construction records, drawings, and change notices for Electric Supply capital projects.
location: West Olive, Michigan
job type: Contract
salary: $27 - 30 per hour
work hours: 8am to 5pm
education: High School
responsibilities:
Core Responsibilities & Document Control Functions:
- Support project document control functions for construction projects.
- Support other Electric Supply Engineering (ESE) Document Control activities as applicable.
- Serve as the main Project Document Controller for design, construction, and close-out phases.
- Process engineering and project records and plant modifications, including:
- Drawings, manuals, transmittals, correspondence.
- Engineering Change Notices (ECN).
- Provide hard copy documents to projects for construction.
- Provide hard copy critical documents to Plant Document Control at the end of the project.
- Request and accurately assign controlled document numbers (e.g., for Wiring Diagrams (WD), P&IDs, circuits, raceways, valves, conduits) per established conventions from Plant Document Control / Engineering Record Center (ERC).
- Update and maintain the electronic database used for tracking, transmitting, and distributing documents and vendor submittals.
- Assess and audit records for accuracy and completeness.
- Identify issues and lead the implementation of recommendations and corrective actions for project/plant records.
- Assist in the management and updates of document management procedures.
- Report on activities for Daily, Weekly, and Monthly Operating Reviews.
- Work closely with engineering personnel.
- Guide engineering personnel on documented review and record requirements (procedures and job aids).
- Interact with internal and external parties to receive advanced information and data.
- Interact with other internal departments to resolve issues.
- Interface regularly with engineering, plant personnel, and drafters.
- Possess excellent communication and customer service skills.
- Demonstrate strong teamwork and ability to work independently on complex projects.
- Successfully multi-task and/or switch tasks quickly while remaining organized.
- Possess strong analytical skills.
- Demonstrate leadership skills.
- Anticipate and understand the impact of actions/procedures on multiple systems.
- Manage project milestones, organizing and prioritizing work assignments.
- Perform responsibilities with effective communication, cooperation, respect, and professionalism.
- Use appropriate systems/software/programs such as SAP for internal processes.
- May require carrying large, rolled prints to various locations in the plants or to projects.
- Maintain work areas in a clean and orderly manner.
- Responsibly order supply of paper and toner for plotters and call IT for support when needed.
- Exemplify safe work practices and follow Company compliance standards.
- Regular attendance is expected.
- Education: High school Diploma or equivalent.
- Experience: 2-4 years of experience in records management or similar roles.
- Software Experience: Experience with ProjectWise, Primavera Unifier, CM14, Prolog, or other document control software.
- Experience in clerical, administrative, or document control (preferably drawing or construction document control).
- Experience in database management.
- Some coursework/Associate Degree in: Information Science, Data Processing, or Data Processing Technology.
- Utility, engineering, or construction document control experience.
- Proficiency with Adobe Pro.
- Experience with Plotter and scanner operations.
qualifications:
- Experience level: Experienced
- Education: High School
skills:
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
