receptionist.

A client of ours in Downtown Louisville is seeking a professional Receptionist to join their team. This role requires a seamless balance of administrative duties and high-level customer service to ensure a positive experience for every guest. The ideal candidate is a polished professional who can manage office tasks while maintaining a sophisticated front-desk presence. This is a full-time, permanent opportunity offering a competitive salary and comprehensive benefits package.

salary: $35,000 - $45,000 per year
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

• Greet and welcome visitors with a professional demeanor while ensuring they are escorted to the correct meeting space.
• Manage a high-volume multi-line phone system by screening calls and directing them to the appropriate legal staff.
• Maintain absolute client confidentiality and ensure sensitive information is not visible in common areas.
• Process and distribute incoming mail and packages while coordinating urgent deliveries with couriers or process servers.
• Scan and digitize legal documents to ensure they are properly filed within the firm’s electronic records system.
• Coordinate the scheduling of conference rooms for depositions, mediations, and client consultations to avoid conflicts.
• Perform initial conflict checks and data entry for prospective clients using the firm’s practice management software.
• Provide clerical assistance to attorneys and paralegals including drafting basic correspondence and assembling legal binders.
• Handle basic financial tasks such as accepting client payments and issuing receipts for consultation fees.
• Monitor and restock office supplies to ensure the lobby and meeting rooms remain organized and professional.

Skills

Organization

Multi-tasking

Answering Phones

Clerical Work

Administrative Duties

Microsoft Office

Greeting Customers

Receptionist Duties

Qualifications

Years of experience: 3 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.