$35.00/hr - Be the Backbone of Innovation!
Do you thrive in a fast-paced environment where your stellar organizational skills and proactive spirit make a real impact? Are you a wizard with Microsoft Office, a scheduling guru, and a communication pro who can connect with anyone, anywhere? If so, we're looking for you!
Join our dynamic team and become the go-to Administrative Assistant supporting one Senior Vice President and two Vice Presidents. This isn't just a job; it's your chance to be the crucial link that keeps our innovative engine running smoothly.
Your Mission (Should You Choose to Accept It):
- Executive Command Center: Masterfully manage calls, messages, and the flow of information for our top R&D leaders. You'll anticipate their needs and act with precision.
- Presentation Powerhouse & Spreadsheet Sorcerer: Craft compelling memos, dynamic presentations, and organized spreadsheets using your Microsoft Office superpowers (especially Excel, Word, Outlook, and PowerPoint!).
- Meeting Maestro: Seamlessly schedule and set up meetings and conferences, both on our campus and across the globe. Your exceptional communication and knowledge of our facilities will ensure every event is a success.
- Financial Fortress: Efficiently process expense reports, ensuring accuracy and timely submissions.
- Logistics Legend: Handle all shipping and receiving needs with speed and accuracy.
- Proven proficiency in Microsoft Office Suite – you're not just familiar; you're an expert!
- Exceptional communication, organizational, and follow-up skills that shine across cultures.
- Impeccable interpersonal skills and professionalism – you know how to connect with people at all levels.
- The ability to thrive in a fast-paced, ever-changing environment with a positive attitude and a strong team spirit.
- A minimum of 5 years of experience as an Executive Assistant or Administrative Assistant, with a preference for supporting senior-level executives and international stakeholders.
- Experience handling confidential information and navigating compliance policies with discretion.
FOR MORE IMMEDIATE CONSIDERATION, email a current resume to iris.levy@randstadusa.com
salary: $34 - $35 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate
Responsibilities
•Answer phones, route calls and take accurate messages for R&D executive staff as assigned. Sense of urgency/knowledge of Executive’s needs is imperative in order to perform this task successfully.
•Create memos, presentations and spreadsheets as required using Microsoft applications.
•Schedule/set up meetings and conferences for Executives both on and off-site as required and must be able to successfully communicate with internal and external customers globally. Assistant must have exceptional knowledge of company policy and conference room equipment as well as excellent communication and follow-up skills to ensure that meeting requestor’s needs are met.
•Create detailed travel itineraries as required for traveling executives and ensure that all travel documentation is obtained before submitting documents to the R&D Travel Coordinator (i.e. visa information, passport information, foreign country invitation letters, etc.), ensure that department runs smoothly in his/her absence, etc.
•Process all on-line GERS Expense Reports as required for R&D SVP
•Route and follow-up on all documents requiring signature from SVP, Vice Presidents or Executive Directors, (i.e. Project Requests, Invoices, memos) and process or distribute accordingly.
•Execute all UPS and FEDEX requests
•Process and follow-up on all Office Supply orders for respective groups.
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.
