contracts and billing specialist.

Are you an exceptional and experienced administrative and financial professional with a strong background in construction, ready to play a pivotal role in a rapidly growing, high-end residential general contractor? Randstad is seeking a dedicated Contracts & Billing Specialist to lead all aspects of contract preparation, and Accounts Receivable/Accounts Payable for an established client and General Contractor. This is a direct hire opportunity for an individual with 5-7 years of experience in construction AP/AR and contract administration, specifically for a prime contractor.

The ideal candidate will seamlessly interface with leadership in all aspects of contract preparation, change order billing, client invoicing, and project budget tracking/reporting. You'll be instrumental in supporting our "leveling up" operations as we continue to grow by leaps and bounds, directly contributing to our company's success. Advanced QuickBooks Online proficiency is required. 

salary: $75,000 - $85,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Bachelors



Responsibilities

Contracts & Administrative Support:

• Assist Legal in keeping company contracts up to date.
• Manage client and subcontractor contract execution, addressing questions and concerns.
• Request and manage all subcontractor licenses, W9’s, and COIs, ensuring currency throughout projects.
• Review and send Letters of Intent for pre-construction work, as directed.
• Maintain accurate physical and digital project folders.
• Prepare client expense worksheets for close-outs and billing.
• Provide administrative support to Preconstruction Management.

Billing & Accounts Receivable:

• Lead all client billing, ensuring accurate and on-schedule progress invoicing and timely payment collection.
• Manage change order billing.
• Create and send invoices with required backup documentation.
• Collect payments, deposit funds, and accurately record in QuickBooks.
• Address client inquiries and resolve concerns regarding invoicing, including past due notifications.
• Update and maintain T&M Worksheets and budgets for Cost Plus clients, including monthly reconciliations.
• Oversee client expense reports for project profit/loss accuracy, reporting to President and Vice President.

Skills

• Contract Administration (3 years of experience is preferred)
• AIA Billing (3 years of experience is preferred)
• Construction (5 years of experience is preferred)
• QuickBooks (3 years of experience is required)

Qualifications

• Years of experience: 5 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.



Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.