administrative assistant.

Our client is seeking a proactive, customer-focused Office Administrative Coordinator to serve as the first point of contact for employees, clients, and consumers. This key role plays an essential part in fostering a professional and welcoming environment, while ensuring the efficient and compliant day-to-day operations of our nonprofit client’s organization.

Qualifications:

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• Minimum of 2 years of experience in an administrative or office coordination role
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
• Ability to multi-task, work independently, and maintain confidentiality
• Excellent communication and organizational skills

Work Schedule: Monday – Friday, 8:00 AM – 4:00 PM 100% on-site position based in New Albany, IN

To apply or learn more: Please contact Angela Thompson at (502) 212-0223 or via email at angela.thompson@randstadusa.com



salary: $17 - $18 per hour
shift: First
work hours: 8 AM - 4 PM
education: High School

Responsibilities

• Serve as the first point of contact for employees, clients, and consumers, ensuring excellent customer service and maintaining a welcoming office presence
• Answer incoming calls, take accurate messages, and provide assistance to visitors
• Manage day-to-day administrative functions in alignment with the state’s standards
• Develop and maintain databases and spreadsheets as required
• Order office supplies and perform general administrative tasks as approved by the Associate Director
• Coordinate scheduling of all meeting spaces  and trainings using Outlook
• Assist job applicants in completing applications and ensure all required documentation is submitted
• Conduct interviews and support Human Resources in the hiring process.
• Oversee the completion of all onboarding paperwork, trainings, and compliance processes in accordance with state and company regulations
• Perform other duties as assigned

Skills

Administrative Duties (3 years of experience is required)

Data Entry

Microsoft Office (2 years of experience is required)

Maintaining Calendars

Handling Confidential Information

Scheduling Appointments

Receptionist Duties (2 years of experience is required)

Multi-tasking

Ordering Supplies

Greeting Customers

Office Support

Human Resources

Qualifications

Years of experience: 3 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.