executive administrator to coo.

Are you a proactive and highly organized professional ready to take on a pivotal role at a leading financial services firm? We are seeking an experienced Executive Assistant to provide top-level support to the COO of a dynamic, privately-owned company in the heart of Midtown Manhattan. This is an on-site opportunity, 40 hours a week with some flex. This is a unique opportunity to work closely with the CEO and COO of a provate holding company in the fintech investment management space, managing a wide range of critical responsibilities that ensure seamless daily operations. Paralegal experience highly preferred. Benefits: Health Insurance, PTO, 401k If you thrive in a fast-paced, high-pressure environment and excel at anticipating the needs of senior executives, we want to hear from you!  

salary: $120,000 - $140,000 per year
shift: First
work hours: 9 AM - 5 PM
education: Bachelors

Responsibilities

Calendar & Schedule Management: Maintain and coordinate the COO’s complex calendar, including internal and external meetings, virtual conferences, and travel.

Travel Coordination: Organize last-minute and high-priority travel arrangements (primarily domestic, with minimal international travel). This includes flights, accommodations, and itinerary planning.

Meeting Support & Follow-Up: Schedule and organize meetings, prepare agendas, take notes, and handle post-meeting follow-up such as sending thank-you notes and coordinating client follow-up.

Administrative Support: Handle phone screening, document preparation, and other general administrative tasks. Assist with tracking expenses and manage reporting, using Excel and potentially implementing expense management tools like Concur.

Personal Assistance: Assist with personal errands, appointments, and travel coordination.

Technology & Systems: Support the office with MS 365 (Outlook, PowerPoint), Salesforce for contact management, Teams (transitioning from RingCentral), and other office technologies.

Communication: Act as a liaison between the COO and internal teams, clients, and external partners.




Skills

Creating Presentations

Maintaining Calendars

Scheduling Appointments

Preparing Agendas

Organization

Written Communication

Board support

Contract review

Executive Operations

Project Management

MS Office

Qualifications

Years of experience: 6 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.