administrative assistant-flooring .

We are seeking a highly organized and detail-oriented Office Administrator with a background in the flooring industry. The ideal candidate will be a crucial part of our team, responsible for managing daily office operations, providing administrative support, and ensuring the smooth flow of communication between our sales, installation, and client teams. This role requires a unique blend of administrative expertise and specific knowledge of flooring products, terminology, and processes

salary: $20 - $21 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

• Administrative Support:
  
  
  • Serve as the primary point of contact for incoming calls, emails, and visitors.
    
    
  • Manage and organize office files, documents, and records, both physical and digital.
    
    
  • Handle correspondence, including drafting emails, letters, and memos.
    
    
  • Schedule and coordinate appointments, meetings, and project timelines.
    
    
  • Maintain and order office supplies, ensuring the office is well-stocked.
    
    
  • Assist with invoicing, billing, and basic accounting tasks.
    
    
• Flooring Industry Specific Duties:
  
  
  • Process and manage sales orders, including verifying product codes, quantities, and pricing for various flooring types (e.g., hardwood, laminate, vinyl, carpet, tile).
    
    
  • Prepare and track project paperwork, including estimates, proposals, and change orders.
    
    
  • Communicate with suppliers and vendors regarding product availability, lead times, and shipping.
    
    
  • Coordinate with the installation team to schedule projects and ensure all necessary materials are available on-site.
    
    
  • Maintain a working knowledge of different flooring materials, their characteristics, and installation requirements.
    
    
  • Assist with customer inquiries related to flooring products, warranties, and care instructions.
    
    
  • Update and maintain customer relationship management (CRM) software with accurate project details and client information.
    
    

Skills

QuickBooks

Office Support

Prioritizing

Organization (2 years of experience is preferred)

Attention to Detail

Microsoft Office

Customer Service

Answering Phones

Oral Communication

Secretary - Admin Assist

Project Management

Vendor Management

Invoices

Qualifications

Years of experience: 2 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.