The ideal candidate is a self-starter who thrives in high-pressure environments, maintains absolute discretion, and possesses the professional "polish" necessary to interact with senior leadership and key customers.
Key Responsibilities Executive Support & Complex Coordination
- Calendar Mastery: Manage complex calendars for the team, balancing and prioritizing multiple administrative requests that often require executive-level judgment.
- Communication Lead: Act as the first point of contact for incoming calls and mail for directors and managers. You will respond independently whenever possible and ensure correspondence is routed with urgency.
- Design & Documentation: Type and design professional correspondence and high-quality presentations. You will maintain both hard and electronic filing systems to ensure all administrative processes are documented and current.
- Project Support: Assist with special projects and manage telephone coverage for key team members to ensure seamless business continuity.
- Program Management: Manage and coordinate promotion programs and provide critical support for the account’s forecasting processes.
- Office Stewardship: Maintain a proactive inventory of supplies and manage the distribution of incoming mail. You will also collaborate with administrative staff in other departments to align on organizational goals.
- Logistics Support: Execute shipment orders and ensure administrative tasks are handled with a high degree of accuracy and attention to detail.
salary: $18 - $23 per hour
shift: First
work hours: 7 AM - 3:30 PM
education: High School
Responsibilities
As an Administrative Assistant, you will provide calendar management, meeting coordination and preparation, confidential document creation, mail distribution, customer communication execution, and general office management. Additional responsibilities include, but are not limited to:. Determine best way to balance and prioritize multiple administrative requests, some of which are complex and require executive-level support. Arrange meetings for and provide calendar management for the team; May be required by other team members to arrange for group meetings. Organize programs, events or meetings by arranging facilities and catering, issuing information or invitations, coordinating speakers and controlling event budget.. Type and design general correspondence and presentation needs. Retrieve, coordinate and distribute incoming mail for named directors/managers.
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
