office manager.

Join a well-established industry leader in the maritime engine service sector as a pivotal Office Manager. Reporting directly to the COO, you will serve as the central liaison ensuring seamless operations across the front office, machine shop, and field service departments. This role is perfect for a seasoned administrative professional with at least 5 years of experience who thrives on variety—one hour you may be coordinating complex international travel for field technicians, and the next, managing technical documentation or spare parts procurement. Based in Tampa, FL, this full-time position offers the opportunity to apply your expertise in a fast-paced environment where your ability to work independently and manage diverse vendor relationships will directly impact the company's global service efficiency.



salary: $70,000 - $80,000 per year
shift: First
work hours: 8 AM - 4:30 PM
education: Associate

Responsibilities

• Administrative Oversight: Manage multi-line phones, mail distribution, digital/physical filing, and office supply procurement. Maintain a professional environment in all common areas and coordinate with facility vendors (HVAC, plumbing, IT).
  
  
• Operations & Shop Support: Generate POs and track deliveries for shop consumables. Prepare technical documentation, including shop measurement sheets and labor estimates/invoices.
  
  
• Field Logistics: Coordinate technician travel (flights, hotels, rentals), communicate job details, and manage expense reporting. Assist with shipping logistics and DOT compliance for company vehicles.
  
  
• Spare Parts Coordination: Create estimates and POs via Shipserv or customer requests. Monitor shop arrivals, perform inventory checks, and facilitate final parts invoicing.
  
  
• Financial Support: Execute the first pass of payroll data entry. Assist the accounting team with travel budgeting and collect missing job-related receipts.
  
  
• Project Management: Act as a backup for operations staff by interfacing with customers/agents, managing work permits, and assisting with meeting/event coordination.
  
  

The essential functions of this role include:

working in a smoke free environment

Skills

Microsoft Office

Decision Making

Office Management

Answering Phones

QuickBooks

Ordering Supplies

Travel Arrangements

Budgeting

Vendor Relations

Inventory

Working Independently

Problem Solving

Business operations

Scheduling

Qualifications

Years of experience: 5 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.