This role blends executive-level support with operational coordination in a fast-paced construction environment. The ideal candidate is proactive, detail-oriented, and comfortable wearing multiple hats while keeping leadership organized and projects moving. The ideal candidate will have:
- 5+ years in Executive Assistant, Office Manager, or Operations Coordinator roles
- Experience in construction, mechanical, HVAC, plumbing, engineering, or related industries strongly preferred
- Comfortable in a structured, documentation-heavy environment
salary: $85,000 - $110,000 per year
shift: First
work hours: 8 AM - 4 PM
education: High School
Responsibilities
Position Overview
This role functions as a strategic right hand to company leadership while also ensuring smooth day-to-day administrative and operational execution.
You will support:
- Executive scheduling & communication - minimal, low-maintenance President operating without an EA for years
- Project documentation flow
- Compliance tracking
- Office operations & vendor coordination
- Light accounting & reporting support
- Provide support, as needed, to the President (administrative, delegation of project tasks)
- Prepare reports, summaries, and internal communications
- Assist with special projects and operational initiatives
- Oversee office systems, vendors, and supplies
- Maintain licenses, permits, and compliance records
- Track Certificates of Insurance and subcontractor documentation
- Support invoice entry and coordination with accounting
- Maintain project files and contract documentation
- Assist with closeout packages and Operations & Maintenance manuals
- Ensure documentation accuracy and audit readiness
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
