shared department administrative assistant.

The Shared Department Administrative Assistant serves as the central hub for cross‑departmental operations. From scheduling and document control to budgeting and vendor coordination, you’ll ensure that our shared services run smoothly and that all teams can focus on what they do best. This role demands strong organizational skills, a keen eye for detail, and the ability to communicate clearly with people at every level of the organization.

Primary Purpose

To provide efficient, proactive, and compliant administrative services that empower every department within Samsung to focus on its core mission. The Dept Admin will assist deliver administrative services in a unified, streamlined workflows while maintaining the highest standards of confidentiality, data security, and regulatory compliance.



salary: $35 - $42 per hour
shift: First
work hours: 8 AM - 5 PM
education: Bachelors

Responsibilities

1. Calendar & Meeting Operations

• Manage a shared, multi‑team calendar, coordinate meetings across global time zones, and book resources (rooms, technology, catering).
• Prepare and circulate agendas, record minutes, and follow up on action items to ensure on‑time completion.

2. Documentation & Knowledge Management

• Author, review, and maintain files, project charters, meeting notes, and compliance records.
• Ensure version control, naming conventions and audit‑ready archiving.

 3. Budgeting & Expense Oversight

• Track departmental spend, consolidate expense reports, and reconciling month‑end entries in liaison with Finance.
• Monitor invoice processing, budget variances, and identify cost‑saving opportunities.

4. Cross‑Functional Liaison

• Serve as the first point of contact for inter‑departmental inquiries, routing requests to the appropriate stakeholders and ensuring timely resolution.
• Draft internal communications, memos, and intranet updates; maintain a clear channel for project status reporting.

5. Vendor & Contract Management

• Compile and update vendor contact lists, negotiate basic service agreements, and schedule contract renewals.

6. Event & Onboarding Coordination

• Plan and execute onboarding sessions, orientation workshops, and team‑building events.
• Manage logistics, vendor coordination, and post‑event evaluation.

The essential functions of this role include:

working in a smoke free environment

Skills

HRIS

Shared Services Design

Scheduling

Systems Support

Maintaining Calendars

Organization

Secretary - Admin Assist

Creativity

Vendor Management

Oral Communication

Constant Contact

Interpersonal Skills

Qualifications

Years of experience: 3 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.