administrative support coordinator.

Administrative Support Coordinator Tampa, FL 33602 Are you a master of the "hidden gears" that keep a business moving? We are looking for a sharp, proactive Administrative Support Coordinator to join our reputable team. This is a mission-critical role designed to protect the Owner’s time, manage their communications, and ensure daily operations never miss a beat.

Your Mission

• Calendar Mastery: Own the Presidents schedule—vetting requests, resolving conflicts, and protecting time for deep work.
  
  
• Inbox Architecture: Filter priorities and draft responses to ensure critical communication never falls through the cracks.
  
  
• Meeting Management: Prepare agendas, join meetings to capture action items, and manage all necessary follow-ups.
  
  
• Daily Operations: Handle "ever-changing" tasks, from travel logistics to vendor relations and special projects.
  
  
• Gatekeeper: Maintain files and sensitive business data with total discretion.
  
  

Who You Are

• The "Anticipator": You see a gap in the schedule or a looming deadline and fix it before it becomes an issue.
  
  
• Expert Communicator: You represent the Owner with a polished, professional tone in every interaction.
  
  
• Tech-Savvy: You are an expert in calendar software and modern productivity tools.
  
  
• Resilient: You stay calm when priorities shift and thrive in a fast-paced environment.
  
  

Ready to help us take the business to the next level? Apply today with your resume and a brief note on why you’re the perfect fit for this high-impact role.



salary: $24 - $27 per hour
shift: First
work hours: 9 AM - 6 PM
education: Associate

Responsibilities

Administrative Support: Providing administrative support such as managing calendars, scheduling meetings, arranging travel, and handling correspondence.

Communication: Serving as a primary point of contact for the executive, screening and directing phone calls, emails, and other inquiries.

Information Management: Organizing and maintaining files, documents, and records, both physical and digital, ensuring easy access and retrieval when needed.

Meeting Coordination: Assisting in the planning, coordination, and execution of meetings, including preparing agendas, taking minutes, and following up on action items.

Document Preparation: Drafting and editing documents, reports, and other materials as needed by the executive.

Project Assistance: Providing support on special projects or initiatives, which may involve research, data analysis, and coordination with other team members or departments.

Relationship Management: Building and maintaining relationships with internal and external stakeholders, including clients, partners, and colleagues.

Problem Solving: Handling various tasks and challenges independently, using judgment and discretion to prioritize and address issues as they arise.

Confidentiality: Maintaining confidentiality and handling sensitive information with discretion and professionalism.



The essential functions of this role include:

working in a smoke free environment

Skills

Handling Confidential Information (3 years of experience is required)

Scheduling Appointments (3 years of experience is required)

Preparing Agendas (3 years of experience is required)

Maintaining Calendars (3 years of experience is required)

Transcribing Notes (2 years of experience is required)

Bookkeeping (1 year of experience is preferred)

Vendor Management (2 years of experience is required)

MACintosh/Apple Computers

Microsoft Excel (3 years of experience is required)

Quoting customers (2 years of experience is required)

Customer Policy Review (1 year of experience is required)

Administrative Duties (3 years of experience is required)

Reliability (5 years of experience is required)

Commitment (3 years of experience is required)

Executive Assistant Experience (1 year of experience is required)

Administrative Support (2 years of experience is required)

Email Management (3 years of experience is required)

Qualifications

Years of experience: 3 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.