administrative assistant.

About the Role: As the Front Desk Coordinator, you’ll be the first point of contact for visitors and a key partner in ensuring our Florham Park office runs efficiently. You'll manage daily front desk duties, support C-suite executives, and handle various facilities and office management tasks. This is a dynamic role for someone who’s polished, organized, proactive, and enjoys working with people at all levels. Responsibilities: Front Office & Executive Support • Greet and assist visitors and team members with professionalism and warmth • Manage calls, emails, mail, and packages • Support executive calendars, conference room bookings, board meetings, and event coordination • Maintain a clean, secure, and professional lobby environment • Assist with travel, hospitality, and confidential executive support as needed Facilities & Office Operations • Coordinate facility and property management needs with JLL and CBRE • Lead emergency planning, including fire drills, EAP, and EHS documentation updates • Maintain seating plans, office procedures, and the “Who’s Where” tracker • Administer security badge creation with corporate security • Oversee the North American site leader spreadsheet and meeting coordination Vendor, Supply & Utility Administration • Manage utility service accounts (setup, termination, deposits) using Capturis (training provided) • Track sustainability metrics and utility usage • Oversee Ariba functions: vendor management, invoice processing, PO creation, and reconciliation • Place supply orders for Florham Park and other North American sites as needed • Administer and reconcile Global Real Estate P-card transactions • Track permits and fees to ensure compliance

Requirements: • 3+ years of experience in front desk, office coordination, or administrative roles • Comfort interacting with executive leadership and high-profile visitors • strong communication, organization, and multitasking skills • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams) • Familiarity with Ariba, Capturis, or corporate procurement systems is a plus (training provided) • Discretion, reliability, and a proactive “can-do” attitude



salary: $19.99 - $20 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

• Greet and assist visitors and team members with professionalism and warmth
• Manage calls, emails, mail, and packages
• Support executive calendars, conference room bookings, board meetings, and event coordination
• Maintain a clean, secure, and professional lobby environment
• Assist with travel, hospitality, and confidential executive support as needed
Facilities & Office Operations
• Coordinate facility and property management needs with JLL and CBRE
• Lead emergency planning, including fire drills, EAP, and EHS documentation updates
• Maintain seating plans, office procedures, and the “Who’s Where” tracker
• Administer security badge creation with corporate security
• Oversee the North American site leader spreadsheet and meeting coordination
Vendor, Supply & Utility Administration




Skills

Administrative Duties

Multi-tasking

Decision Making

Maintaining Calendars

Qualifications

Years of experience: 3 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.