Location: Delray Beach, FL 33444 (On-site)
Pay Rate: $28.00
Type: Full-Time, Temp-to-Hire
The Company We are a premier, DOT-certified leader in commercial and municipal paving. With over 30 years of industry dominance, we handle large-scale infrastructure projects across Florida. We are seeking a seasoned AR Billing Specialist to manage the financial lifecycle of our most high-profile contracts. Reporting directly to the CFO, you will ensure precise billing, legal compliance, and steady cash flow.
Key Responsibilities:
- AIA Progress Billing: Prepare monthly pay applications using AIA G702/G703 forms, managing the Schedule of Values, work-in-progress, and retainage.
- Lien & Compliance: Execute the full Florida Lien Law process, including managing NTOs, tracking statutory deadlines, and collecting Partial/Final Waivers.
- Collections: Manage the AR aging report and act as the primary liaison for General Contractors and municipalities to resolve payment discrepancies.
- Vendor Compliance: Track and verify subcontractor Certificates of Insurance (COI) to mitigate company liability.
- Systems: Support our transition to Sage Intacct while maintaining accurate job costing and payment registries.
- Experience: 3+ years of dedicated Accounts Receivable experience in Construction, Paving, or Heavy Civil industries.
- Expertise: Mastery of Florida Lien Laws and AIA billing procedures.
- Software: Proficiency in Sage (Timberline), Vista Viewpoint, or Foundation. Expert Excel skills required.
- Communication: Ability to handle complex collections and vendor interactions with professional diplomacy.
shift: First
work hours: 8 AM - 4 PM
education: Bachelors
Responsibilities
Key Responsibilities:
- AIA Progress Billing: Prepare and submit monthly pay applications using AIA G702 and G703 forms. You must accurately calculate the "Schedule of Values," work completed to date, and retainage percentages to ensure zero billing discrepancies.
- Lien Law Compliance: Execute the full Florida Lien Law process. This includes issuing Notice to Owners (NTOs), tracking statutory deadlines, and collecting/verifying Partial and Final Release of Liens from subcontractors and vendors.
- Collections & Communication: Proactively manage the AR aging report. You will act as the primary liaison between General Contractors, municipalities, and internal Project Managers to resolve payment delays and billing disputes professionally.
- Compliance Management: Monitor and maintain up-to-date Certificates of Insurance (COI) for all active subcontractors to mitigate company liability.
- System Integration: Support the finance team’s transition to Sage Intacct by ensuring all job costing, data entry, and payment registries are maintained with 100% accuracy in the system.
- Contract Administration: Review new project contracts to establish billing requirements, project codes, and funding sources (Commercial vs. Federal/Government).
- Audit Support: Assist the CFO/Controller with month-end closings, bank reconciliations, and year-end worker’s compensation or financial audits by providing organized digital and physical documentation.
Skills
- Basic Accounts Receivable
- Accounts Receivable
Qualifications
- Years of experience: 0 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
