office manager.

We are looking for a highly organized and proactive Office Manager to lead daily administrative operations for a premier local firm. You will be the "heart" of the office, ensuring a seamless environment for our staff and a professional experience for our high-net-worth clients. In addition to your direct application to this job posting, you may also email your resume to: nabyla.mendesfeitosa@randstadusa.com Please include "Office Manager" in the subject line. Thank you!

salary: $75,000 - $90,000 per year
shift: First
work hours: 8 AM - 5 PM
education: No Degree Required

Responsibilities

• Oversee daily office operations, including vendor management (cleaning, IT, supplies).
• Supervise administrative staff, receptionists, and office assistants.
• Manage local facilities, including lease compliance and workspace optimization.
• Handle light HR duties: onboarding, culture initiatives, and payroll coordination.
• Coordinate corporate events and in-office luncheons.

Requirements

• Experience: 5+ years in office management or senior administration. Prior experience in professional services (Law, CPA, Wealth Management, or Construction) is often non-negotiable.
  
  
• Education: Bachelor’s degree in Business Administration or a related field (preferred); or equivalent high-level experience.
  
  
• Software Stack:
  
  
  • Advanced MS Office 365: Must be able to create complex Excel trackers and PowerPoint decks.
    
    
  • Accounting/ERP: Working knowledge of QuickBooks Online or Sage (for processing invoices/expenses).
    
    
  • Collaboration Tools: Expert in Slack, Microsoft Teams, and Zoom for hybrid office coordination.
    
    
• Compliance & HR: Understanding of Florida-specific labor laws and experience handling local vendor contracts (facilities, cleaning, IT).
  
  
• Local Knowledge: Must be familiar with local Boca/Delray municipal procedures and local business vendors.
  
  

Skills

Microsoft Office

QuickBooks

Vendor Contract Negotiation

High EQ

Customer Service

Problem Solving

Scheduling Appointments

Preparing Agendas

Transcribing Notes

Maintaining Calendars

Organization

Prioritizing

Working Independently

Decision Making

Answering Phones

Business Office

MS Office

Office Management

Office Support

Creating Presentations

Oral Communication

Handling Confidential Information

Web Conferencing

Front Desk

Written Communication

Planning

Leading

Spanish

Qualifications

Years of experience: 5 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.