medical front desk administrator part-time.

Are you an organized administrative professional with a heart for helping others? Do you thrive in a calm, professional environment where discretion and empathy are paramount?

A thriving local practice is seeking a dependable Front Desk Administrator to join their team in a temp-to-hire capacity. This is considered a part time position, 24-28 hours a week, working Monday-Thursday 6-7 hours per day. This role is perfect for someone who excels at keeping schedules running smoothly while providing a warm, welcoming environment for their clients.

What You’ll Do:

• Be the Face & Voice: Warmly greet clients as they arrive and manage the multi-line phone system with a helpful, compassionate demeanor.
  
  
• Master the Schedule: Coordinate and manage clinicians' calendars, book appointments, and diligently maintain the client waitlist.
  
  
• Keep Things Moving: Handle daily administrative tasks, including processing client intake paperwork, filing, and digital record-keeping.
  
  
• Financial Support: Assist with basic billing functions and collecting co-pays.
  
  

What We’re Looking For:

• The Ultimate Professional: High emotional intelligence and an absolute commitment to client discretion and confidentiality (HIPAA compliance).
  
  
• An Organizational Pro: Ability to juggle phone calls, scheduling software, and paperwork without losing your cool.
  
  
• Tech-Savvy: Comfortable with standard office software and eager to learn electronic health record (EHR) systems. Prior experience in a medical practice is a huge plus!
  
  

salary: $18 - $22 per hour
shift: First
work hours: 9 AM - 4 PM
education: Associate

Responsibilities

• Reception & Client Services: Greet clients upon arrival, manage the check-in process, and maintain a tidy, welcoming waiting area.
• Communication Management: Answer incoming phone calls, return voicemails promptly, and route inquiries to the appropriate clinician or administrator.
• Scheduling & Waitlist Oversight: Manage complex calendars for multiple clinicians, schedule initial and follow-up appointments, and actively manage the practice waitlist to fill openings.
• Documentation & Filing: Process intake paperwork, update client electronic records, and maintain physical and digital filing systems in accordance with compliance standards.
• Financial Administration: Process daily client payments/co-pays and potentially assist with basic medical billing, insurance verification, and invoicing.
• Confidentiality: Maintain strict adherence to HIPAA guidelines and practice policies regarding patient privacy and sensitive information.

Skills

Front Desk

Scheduling (3 years of experience is preferred)

Scheduling Appointments (3 years of experience is required)

Insurance verification (3 years of experience is preferred)

Invoicing/Billing (3 years of experience is preferred)

Answering Phones (3 years of experience is required)

Administrative Duties (3 years of experience is required)

Medical Front Desk (3 years of experience is required)

Maintaining Calendars

Maintaining Records

Maintaining Files (3 years of experience is required)

Qualifications

Years of experience: 3 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.