- Accounts Receivable & Payable: Process daily customer invoices, record incoming payments, track vendor bills, and schedule disbursements.
- Purchase Orders (POs): Issue, track, and match POs with vendor invoices, job receipts, and delivery tickets to ensure accurate job costing.
- Job Compliance Documentation: Prepare and track Notices to Owner (NTOs) and Lien Releases for commercial and major residential HVAC jobs.
- Reconciliations: Perform monthly bank and credit card account reconciliations in QuickBooks.
- Payroll & Job Costing: Process bi-weekly payroll and assign labor/materials costs to individual job numbers.
- Insurance & COI Management: Request, issue, and maintain Certificates of Insurance (COIs) for commercial general contractors, customers, and subcontractors.
- Vendor & Contractor Relations: Maintain relationships with HVAC equipment suppliers, trade vendors, and service providers.
- Permit & License Tracking: Maintain municipal trade licenses, local permits, and equipment warranty filings.
- Dispatch Support: Assist service managers with customer dispatching, phone intake, and customer service inquiries during peak demand.
- General Administrative Support: Order office supplies, manage incoming mail, and maintain organized digital and physical job files.
salary: $50,000 - $52,000 per year
shift: First
work hours: 8 AM - 4 PM
education: No Degree Required
Responsibilities
Key Responsibilities
Financial & Bookkeeping Duties
- Accounts Receivable & Payable: Process daily customer invoices, record incoming payments, track vendor bills, and schedule disbursements.
- Purchase Orders (POs): Issue, track, and match POs with vendor invoices, job receipts, and delivery tickets to ensure accurate job costing.
- Job Compliance Documentation: Prepare and track Notices to Owner (NTOs) and Lien Releases for commercial and major residential HVAC jobs.
- Reconciliations: Perform monthly bank and credit card account reconciliations in QuickBooks.
- Payroll & Job Costing: Process bi-weekly payroll and assign labor/materials costs to individual job numbers.
- Insurance & COI Management: Request, issue, and maintain Certificates of Insurance (COIs) for commercial general contractors, customers, and subcontractors.
- Vendor & Contractor Relations: Maintain relationships with HVAC equipment suppliers, trade vendors, and service providers.
- Permit & License Tracking: Maintain municipal trade licenses, local permits, and equipment warranty filings.
- Dispatch Support: Assist service managers with customer dispatching, phone intake, and customer service inquiries during peak demand.
- General Administrative Support: Order office supplies, manage incoming mail, and maintain organized digital and physical job files.
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
