document control specialist - project manager.

We are seeking a detail-oriented Document Control Specialist for a long-term, approximately 2-year contract supporting a major construction project in Chesterfield, VA. This role directly supports project engineers and field management by organizing, tracking, and distributing critical technical and operational documentation.

Key Responsibilities

• Document Management: Log, track, and distribute all project documentation, including RFIs, submittals, design drawings, specs, and change orders using project management software.
  
  
• Engineering Support: Assist project engineers with administrative tasks, including processing technical submittals, routing vendor documents, and logging engineering queries.
  
  
• Revision Control: Verify that design revisions and updated drawing sets are promptly archived and accurately distributed to sub-contractors and field teams.
  
  
• Quality Assurance: Audit incoming engineering and construction documents for compliance, correct metadata, and complete signatures before filing.
  
  
• Reporting & Tracking: Maintain accurate document logs and generate weekly status updates on pending submittals and approvals.
  
  
• Project Closeout: Assist in compiling final turn-over packages, as-built drawings, operations manuals, and warranty documentation as project phases finish.
  
  

Qualifications

• Experience: 2+ years of administrative or document control experience, preferably in construction, engineering, or industrial facilities.
  
  
• Software: Proficiency with Microsoft Office (Excel, Word). Familiarity with construction management software (e.g., Procore, Bluebeam, SharePoint, or Aconex) highly desired.
  
  

salary: $24 - $28 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

• Document Management: Maintain, organize, and update all project records, including RFIs, submittals, specifications, drawings (BIM/CAD models), and change orders using PMIS software (e.g., Procore, Aconex).
• Engineering Support: Assist project engineers with logging, processing, and routing technical document submittals and engineering queries between subcontractors, architects, and owners.
• Revision Control: Ensure all field teams and subcontractors operate from the latest design drawings, spec sheets, and revision sets.
• Quality & Compliance Checks: Audit incoming documents for proper formatting, completeness, and accurate metadata before distribution.
• Closeout Documentation: Assemble, cross-reference, and organize final closeout deliverables, owner manuals, and as-built drawings as phases conclude.
• Meeting & Reporting Support: Compile document logs, prepare weekly progress reports, and attend project meetings to take action items related to document routing.

Skills

Document Control (2 years of experience is required)

Administrative Support (3 years of experience is required)

Project record management (2 years of experience is required)

Project Management (2 years of experience is preferred)

Document Workflows (2 years of experience is preferred)

Written Communication

Qualifications

Years of experience: 2 years

Experience level: Experienced

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.