job summary: Are you a highly organized and proactive professional with a passion for supporting a dynamic team in the construction and fabrication industry? We are seeking a versatile Construction Administrative Assistant to join our team. In this pivotal role, you will be the central hub for administrative support, handling a wide range of responsibilities from project documentation to general office management. location: Chesapeake, Virginia job type: Permanent salary: $40,000 - 45,000 per year work hours: 8am to 4pm education: High School responsibilities: Answer Phone Calls; Provide excellent customer service and handle customer inquiriesProcess project-related documents such as submittals, RFIs and change ordersMaintain and organize project files, both physical and digitalCoordinate with project managers and foremen to track project timelines, materials, and labor hoursPrepare and distribute project reports and meeting minutes to all relevant stakeholdersAssist in preparing bids and proposals Print all invoices received via email to processMaintain various AP reports and spreadsheets that are reviewed by managementMaintain accurate fleet information to include driver assignments, gas cards and EZ passManage vehicle registration renewals on a timely basisCoordinate pick-up and delivery in the officeUpdate M&R Phone list; Coordinate with IT on key fobs, phones, and laptop assignmentsCoordinate with external vendors on company activities and any ad hoc assignmentsBook meetings & conference rooms for construction team. Maintain calendar of events, assignments & activitiesProvide admin support such as typing, mailing, photocopying, faxing, and scanning to all departmentsMonitor emails received by AP group email Benefits Medical DentalVision Short & Long Term Disability Life Insurance AD&DFSA401KPTO7 Paid Holidays and 1 Floating holiday qualifications: Experience level: Entry LevelMinimum 2 years of experienceEducation: High School skills: AdministrativeConstruction Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). This posting is open for thirty (30) days.