what is a data entry clerk?
A data entry clerk is an expert at entering and updating information in computerized databases and other software programs. You can expect a wide range of tasks relating to data management due to the dynamic nature of the business. Also called an office clerk, duties range from filing and typing to inputting data into various computer systems. You'll also be expected to use multiple office machines (including photocopiers and fax machines), write and send mail, edit documents, answer phones, and deliver messages.
The nature of your workplace may have a significant bearing on the responsibilities you're tasked with carrying out. You'll be charged with maintaining and organizing physical and virtual files to ensure that data is accurately recorded and accessible when needed. As a data entry clerk, you must pay special attention to detail when adding data, entering and reviewing data in computer systems, and ensuring data accuracy.
Working as a data entry clerk is crucial to an office's success since you'll be responsible for assisting with essential routine duties. For many organizations, it's important that relevant information is recorded and easily accessible when needed.
Would working as a data entry clerk suit your skill or interest? Then read on to discover what competencies and qualifications you need to thrive in a data entry clerk role.
view jobs near youaverage data entry clerk salary
Data entry clerk salaries in the United States vary depending on factors such as location, years of experience, and the overall industry. Data entry clerks earn a median yearly salary of $37,970, which works out to a mean hourly compensation of $18.26, according to the U.S. Bureau of Labor Statistics (BLS).
Your salary as a data entry clerk usually varies depending on different factors. Prior pertinent experience is essential. Most of the time, your salary will increase as you gain experience and demonstrate competence. Knowledge of particular software applications or your industry can also increase your earning potential.
Your salary depends on the industry and scale of the company. Larger companies or those in sectors such as banking or healthcare, where precise information is required more frequently, may pay more to attract and retain good employees. In the same way, location is an essential factor, and so too is size. Urban companies are more likely to adjust their salary structures in response to economic conditions, which may result in more excellent starting salaries.
Your income as a data entry clerk is affected by your educational background or professional certifications. A high school diploma may suffice for entry-level data entry positions. Still, a bachelor's degree or certificate in a relevant field increases your marketability to employers and your compensation.
Wondering what you can earn as a data entry clerk? Find out immediately with the Randstand salary checker! You can easily see what the average salary of a data entry clerk is.
types of data entry clerks
Various types of positions fall under the job profile of a data entry clerk. Some that you may choose from include:
- numeric data entry clerk: As a numeric data entry clerk, you're responsible for keying in numerical information such as financial and statistical data. You have the skills and knowledge to efficiently enter data into the required software.
- alphanumeric data entry clerk: One of your duties as an alphanumeric data entry clerk is to enter text and numerical data into various computer systems and databases. Expect to use your fast typing speed and capacity for accurately processing a large variety of information.
- image data entry clerk: As an image data entry clerk, you extract textual information from visible pictures such as photographs, scanned documents, and the like. You add images to databases, categorize material inside such systems, and write captions for those photographs. A keen sense of observation and familiarity with digital image processing software are prerequisites for this position.
working as a data entry clerk
Data entry clerks are responsible for promptly retrieving and updating digital documents and database files. In addition to scanning and inputting data into an online system, their duties could also include sorting and organizing physical documents.
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data entry clerk job description
As a data entry clerk, you play a vital role in data management and processing. Your duties and responsibilities encompass a wide range of tasks, including but not limited to:
- entering data accurately: Your main task is to input data into various systems, such as databases or spreadsheets, with precision and efficiency. It's essential that you work diligently to ensure the information is recorded correctly and easily accessible.
- verifying data: It's crucial to verify the accuracy of the entered data and promptly correct any errors or discrepancies you come across. This involves cross-checking information against other sources and collaborating with your colleagues to resolve any issues that arise.
- managing data: You often play a role in organizing and maintaining data within the systems you use. This may involve creating and updating records, removing outdated information, or categorizing data to enhance its accessibility and usability.
- ensuring confidentiality: Some tasks will involve handling sensitive or private information with the utmost confidentiality. It's important that you strictly adhere to data protection policies and regulations to guarantee the security and privacy of the data you work with.
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data entry clerk work environment
As a data entry worker, you would primarily be based in an office. However, some employers offer options to work remotely. You'll need a computer with the software and tools required for adequate data processing and administration set up at your station. Depending on the needs of your business and the specifics of the duties at hand, you could handle the bulk of your responsibilities independently. However, there may be situations in which you need to work with others. Working late into the night or on the weekend is sometimes necessary to meet deadlines or deal with time-sensitive materials. Data entry clerk jobs demand you to employ various technological tools for accurate and timely data input and management in service of the company's mission.
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who are your colleagues?
As a data entry clerk, your colleagues vary from job to job and department to department. You collaborate closely with data analysts, who analyze the data you enter, and IT professionals, who maintain and update the systems and software you use to input data. Expect to also communicate with department or project managers to ensure the information you submit meets the company's goals and standards.
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work schedule
Monday through Friday, 9 a.m. to 5 p.m., is a typical work week of 40 hours for you as a data entry clerk. Typically, you're employed during regular business hours. However, some companies require you to work overtime to meet business demands or complete time-sensitive data processing tasks. Remote jobs often allow you to complete the 40-hour week on a more flexible schedule provided that all work is completed on time. Consider applying for part-time or flex-time positions if you prefer a less rigid schedule.
In the data entry industry, many tasks can be performed remotely from any location with an internet connection. Generally, as a data entry clerk, your work would be on a different schedule from those who supply real-time customer interactions because you are dealing with data after an event happens. This means that it's unlikely for you to work holidays and weekends if you don't wish to.
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job outlook for data entry clerks
While the increase of AI capabilities and other technological advances have impacted the industry, there remains much value in hiring people to oversee data management. Businesses need professionals to make sure information is entered and applied properly. The BLS predicts little or no change in the number of jobs in the field through 2031. They foresee an average of 173,100 openings for information clerks each year.
The administrative and data management sectors are two areas where employment and advancement opportunities are especially strong. Some of the duties of these positions include:
- administrative assistant: As an administrative assistant, your duties typically include data entry, scheduling, and document management for businesses and other organizations.
- data analyst: As a data analyst, you are responsible for gathering information, analyzing it for meaningful trends and insights, and applying those learnings to inform business decisions.
- office manager: Your daily responsibilities as an office manager include filing, answering the phone, and scheduling meetings.
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benefits of working for randstad as a data entry clerk
Working through Randstad offers you a range of benefits:
- being paid weekly
- flexibility
- always a contact person you can fall back on and ask for help from
- many training opportunities
- a range of jobs in your area
Want a permanent contract? But you wonder why it would be interesting for you to work with a staffing company? A temporary job as a data entry clerk is often a stepping stone to an attractive permanent job. Every year, thousands of people earn a permanent contract with great employers thanks to a temporary job found through Randstad. What's more, many companies recruit their permanent employees through Randstad too!
data entry clerk skills and education
A high school diploma or its equivalent is typically required for employment as a data entry clerk. However, your chances of earning a pay boost will increase if you get take additional steps such as:
- certifications: Training programs and certificate courses in data entry could provide you with marketable abilities in software operation, typing, record keeping, and other essential office tasks.
- additional education: More well-rounded education and possibly more employment opportunities could be yours with an associate's degree in office administration, business administration, or computer science.
- attending seminars: Keep up with the latest innovations and industry standards by attending seminars and workshops on data entry software, database management, and other administrative skills.
skills and competencies
To advance in the field of data entry clerks, the following skills and competencies are valuable:
- ability to enter data quickly and accurately
- competency in both spoken and written expression
- capable of working with Microsoft Office or a similar suite
- ability to plan and pay close attention to detail
- confidentiality in communication and record keeping
- autonomy in the workplace
FAQs about working as a data entry clerk
Here you will find answers to the most frequently asked questions about data entry clerks.
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what do data entry clerks do?
Data entry clerks acquire and log documents such as bills, forms, and records. They use a keyboard, mouse, optical scanner, speech recognition software, or other data entry tools to enter information into electronic databases, spreadsheets, or templates.
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what knowledge do you need to be a data entry clerk?
For a profession in data entry, you'll need certain technical abilities. You must have proficient familiarity with Microsoft Excel or another database program. You need familiarity with Word programs like Microsoft Word. Also, you are required to be proficient in both typing and transcription, with an emphasis on speed.
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is data entry a job with career advancement?
Jobs in data entry help you earn some money and gain valuable work experience. For many companies, this is an entry-level position with room for advancement into data analyst and team leader roles.
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is data entry the same as typing?
Data entry is a subset of clerical labor that entails inputting information into computers via various methods, including typing and voice recording.
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how do I find a job as a data entry clerk?
Applying for a data entry clerk job is easy: create a Randstad profile and search our data entry clerk jobs for vacancies in your area. Then simply send us your CV. If you do not have a resume, no worries. Just check out our resume builder. This state-of-the-art tool will help you to create your own resume. Need help with your application? Check out all our job-hunting tips!
