Job Summary:
The Accounts Payable/Billing Admin is responsible for the accounting and billing tasks related to the processing of accounts payable transactions for multiple entities, including managing vendor invoices and statement reconciliations, purchase order assignments/tracking, sending invoices and account updates to clients, and monitoring the overall output of capital for the Company.
Essential Duties & Responsibilities:
- Monitor and respond timely to accounts payable inquiries.
- Provide weekly updates on outstanding payables and retainage.
- Reconcile monthly statements and transactions.
- Prepare and process check runs and EFT transactions while managing weekly allotted budget credit card payments.
- Maintain sales tax spreadsheet and prepare sales tax filing.
- Assist with year-end review and audit.
- Code vendor invoices, obtain approval and enter in Jonas accounting software with correct job and costing codes.
- Prepare credit applications as needed.
- Maintain files, track required documents including certificates of insurance and ensure W-9 records are updated.
- Review & process 1099 information for vendors.
- Prepare and maintain lien waivers.
- Research/reconcile vendor statements and past due notifications and resolve outstanding balances and credits.
- Assign/track/close purchase orders. (Identify and resolve any PO discrepancies)
- Review deficiencies that will prevent release of subcontractor/vendor payments and request information necessary to resolve said deficiencies either from the Project Billing Specialist or the Subcontractors/Vendors.
- Work with Project Billing Specialist to ensure correct job costing and cross-check AP to budget for errors/discrepancies.
- Assist A/R when required.
- Other duties as assigned by management.
location: West Warwick, Rhode Island
job type: Permanent
salary: $55,000 - 63,000 per year
work hours: 9 to 5
education: Associate's degree
experience: 3 Years
responsibilities:
Essential Duties & Responsibilities:
- Monitor and respond timely to accounts payable inquiries.
- Provide weekly updates on outstanding payables and retainage.
- Reconcile monthly statements and transactions.
- Prepare and process check runs and EFT transactions while managing weekly allotted budget credit card payments.
- Maintain sales tax spreadsheet and prepare sales tax filing.
- Assist with year-end review and audit.
- Code vendor invoices, obtain approval and enter in Jonas accounting software with correct job and costing codes.
- Prepare credit applications as needed.
- Maintain files, track required documents including certificates of insurance and ensure W-9 records are updated.
- Review & process 1099 information for vendors.
- Prepare and maintain lien waivers.
- Research/reconcile vendor statements and past due notifications and resolve outstanding balances and credits.
- Assign/track/close purchase orders. (Identify and resolve any PO discrepancies)
- Review deficiencies that will prevent release of subcontractor/vendor payments and request information necessary to resolve said deficiencies either from the Project Billing Specialist or the Subcontractors/Vendors.
- Work with Project Billing Specialist to ensure correct job costing and cross-check AP to budget for errors/discrepancies.
- Assist A/R when required.
- Other duties as assigned by management.
qualifications:
Required Skills/Abilities:
- Demonstrates excellent organizational and problem-solving skills.
- Demonstrates accountability.
- Ability to work with limited supervision.
- Ability to think critically and analytically.
- Excellent time management skills and attention to detail.
- Adheres to work schedules and punctuality.
- Proficiency in MS Word and MS Excel and Outlook.
- Excels in a team environment.
- 3 years Accounts Payable Experience (required)
- Associate degree in business/accounting or equivalent (required)
- Construction accounts payable experience (preferred)
- Experience with Jonas Enterprise/Management (preferred)
- Certified Accounts Payable Professional (CAPP) certification (preferred)
skills: $0-50 million
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.
