hr coordinator .

About the Organization A Premier national nonprofit organization dedicated to advancing educational equity and providing robust support. Operating with a dedicated staff of over 100 professionals, the entity utilizes structured HR and administrative processes to manage day-to-day operations effectively. Organization currently requires seasoned HR Coordinator to enhance operational HR capacity. Role critical for maintaining efficiency during phase of significant organizational expansion. Structure supports success and development of next-generation workforce talent. About the Role Seeking a seasoned professional capable of immediate operational impact. Functions as the operational backbone of the HR department. Role serves as the first line of support, managing administrative processes with a specific focus on payroll integrity and data compliance. Requires high degree of precision specifically regarding manual payroll verification and ability to coordinate seamlessly with diverse internal stakeholders. 

Key Responsibilities

• Serve as first line of HR support for employee inquiries regarding general policies, benefits, and system access
  
  
• Meticulously review payroll data to ensure hours recorded match pay output prior to processing
  
  
• Track, verify, and follow up on employee timesheets on a weekly or bi-weekly basis to ensure 100% compliance
  
  
• Resolve discrepancies in hours or pay in coordination with finance department and HR leadership
  
  
• Manage full lifecycle of job postings within BrightMove ATS to ensure roles posted accurately and in timely manner
  
  
• Oversee distribution and collection of HR documents such as offer letters and policy acknowledgments using DocuSign
  
  
• Maintain integrity of employee data within Insperity HRIS platform
  
  
• Coordinate with hiring managers to ensure smooth hand-off from recruitment to onboarding
  
  
• Assist with ad-hoc HR projects to support growing infrastructure of organization
  
  
• Safeguard sensitive employee data ensuring strict adherence to HIPAA guidelines regarding PHI and best practices for PII protection
  
  

Qualifications & Requirements

• 3–5 years HR experience; nonprofit background (100+ employees) preferred
  
  
• Proven proficiency in payroll auditing and manual reconciliation
  
  
• Tech stack expertise: Insperity, BrightMove, DocuSign, Google Workspace
  
  
• Knowledge of HIPAA/PII compliance and data security
  
  
• Autonomous, detail-oriented, and available for immediate start
  
  

 

salary: $27 - $32 per hour
shift: First
work hours: 8 AM - 5 PM
education: Bachelors

Responsibilities

• Serve as the first line of HR support for employee inquiries regarding general policies, benefits, and system access
  
  
• Meticulously review payroll data to ensure hours recorded match pay output prior to processing
  
  
• Track, verify, and follow up on employee timesheets on a weekly or bi-weekly basis to ensure 100% compliance
  
  
• Resolve discrepancies in hours or pay in coordination with the finance department and HR leadership
  
  
• Manage the full lifecycle of job postings within the BrightMove ATS to ensure roles are posted accurately and in a timely manner
  
  
• Oversee the distribution and collection of HR documents such as offer letters and policy acknowledgments using DocuSign
  
  
• Maintain the integrity of employee data within the Insperity HRIS platform
  
  
• Coordinate with hiring managers to ensure a smooth hand-off from recruitment to onboarding
  
  
• Assist with ad-hoc HR projects to support the growing infrastructure of the organization
  
  

Skills

Communication

PEO

Docusign

Brightmove

Google Workspace

Cross Collaboration

Payroll Auditing

ATS Administration

HRIS Management

Scheduling

HIPPA

PII

Scheduling Appointments

Multi-tasking

Administration

Qualifications

Years of experience: 7 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.