Position Summary This position serves as the administrative backbone for a dispersed team of approximately 6-7 staff members, with a primary focus on supporting two Managers. Although the team is based across the U.S., the preference is for a DC-based professional who can anchor logistics from the headquarters. Proficiency in project management tools (Asana) and complex scheduling for remote/traveling leadership is essential.
salary: $35 - $39 per hour
shift: First
work hours: 8 AM - 5 PM
education: Bachelors
Responsibilities
Key Responsibilities
- Coordinate and maintain complex calendars for senior leaders to optimize time
- Determine the nature of appointments, obtain background materials, monitor deadlines, and prioritize conflicting requests for a remote/traveling team
- Utilize Asana to track program deliverables and team timelines
- Assist in preparing for meetings by coordinating with relevant team members to create briefing books, gather documents, and prepare agendas
- Coordinate complex international and local travel, including preparing detailed itineraries, arranging flight/hotel reservations, researching safety requirements, and managing logistics
- Input proper coding into the financial system (Concur) and serve as the liaison with accounting to track payments
- Manage communications, including drafting and editing internal and external correspondence
- Maintain relationships with internal colleagues to facilitate communication within a dispersed team structure
- Provide support for key priorities and initiatives, such as strategic trips and events, ensuring prompt attention to all activities
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Teams, and Zoom
- Asana for project management
- Concur for travel and expenses
- Ability to use ChatGPT to support research and work priorities
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
