Key Responsibilities
- Executive Support: Act as a central liaison for site leadership. Manage complex Outlook calendars and provide comprehensive support to various department heads.
- Meeting & Event Logistics: Organize meetings and conferences from start to finish, including room bookings, AV setup, materials, and catering coordination.
- Travel & Expenses: Manage travel arrangements and process expense reports efficiently via Concur for multiple leaders.
- Office Operations: Oversee the reception area, greet visitors, manage badges, and handle incoming/outgoing mail (FedEx/UPS).
- Facilities & Finance: Maintain office supplies, coordinate facility maintenance, process AP invoices, and assist HR with new hire onboarding and compliance posters.
- Collaborative Partnership: Act as a thought partner to the Executive Administration Manager and provide backup support for the administrative team.
- Education: High School Diploma/GED required; 2–3 years of related administrative experience (or equivalent combination).
- Technical Skills: Proficiency in Microsoft Office with heavy emphasis on Outlook; experience with Concur is a plus.
- Communication: Exceptional verbal and written English skills; ability to interact professionally with all levels of management.
- Soft Skills: A "can-do" attitude, critical thinking skills, and the ability to pivot quickly in high-pressure situations.
- Industry Knowledge: Previous experience with Aviation terminology or a background in technical industries is a significant plus.
- Ability to work unsupervised and manage a diverse workload with strict deadlines.
- High skill set in prioritizing requests and reacting in the moment.
- Reliable attendance for daily opening/closing of the office.
salary: $28 - $29 per hour
shift: First
work hours: 8:30 AM - 5 PM
education: High School
Responsibilities
- Liaison & Support: Act as the primary point of contact and admin partner for site leadership/teams with a "can-do" attitude.
- Calendar & Meetings: Manage Outlook calendars; organize end-to-end meeting logistics (rooms, AV, catering, materials).
- Travel & Expenses: Handle complex travel arrangements and Concur expense reporting for multiple leaders.
- Executive Partnership: Provide high-level support to Defense & Engineering leaders; prioritize tasks based on executive deadlines.
- Reception: Manage front desk (phones, visitor check-ins, badges) and mail/package distribution.
- Facilities: Maintain supply inventory, oversee conference rooms, and report facility issues.
- HR & Finance: Coordinate new hire onboarding, maintain labor posters, process third-party screenings, and facilitate AP invoices.
- Teamwork: Serve as a critical thought partner to the Admin Manager and backup for other assistants.
- Agility: Master multi-tasking and reactive problem-solving in a fast-paced environment.
- Culture: Collaborate on team-building events and culture initiatives.
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
