What You’ll Do
- Congress & Event Management: Support end-to-end logistics for virtual and in-person events, including housing, registration, site visits, and onsite execution.
- Cross-Functional Collaboration: Partner with Commercial, Medical, Legal, and Compliance teams to align event execution with business goals.
- Vendor & Budget Tracking: Act as the primary contact for congress associations, exhibit houses, and agencies. Manage budgets, track expenses, and coordinate vendor deliverables.
- Project Oversight: Drive timelines and manage deliverables for multiple complex programs simultaneously.
- Experience: 5–7+ years planning corporate events and/or medical congresses.
- Expertise: hands-on experience with exhibit logistics, sponsorships, and vendor management.
- Skills: Exceptional project management, budgeting, and communication skills in matrixed environments.
- Travel: Ability to travel domestically up to 25%.
- Pluses: Experience in pharma/biotech and knowledge of HCP compliance guidelines (e.g., Sunshine Act).
salary: $63.97 - $68.97 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School
Responsibilities
What You’ll Do
Congress & Meeting Planning Management
· Support the planning and execution of meetings and congresses, with a strong emphasis on external congress management and exhibit-related activities.
· Partner with internal stakeholders to understand business objectives, therapeutic area priorities, and engagement goals to support successful program execution.
· Assist in the development and execution of congress operational plans, including sponsorship fulfillment, exhibit logistics, meeting space management, registration oversight, housing coordination, and onsite support.
· Serve as a primary operational point of contact for congress organizations and industry associations to help streamline communications and maintain strong working relationships.
· Coordinate timelines, deliverables, and cross-functional workstreams to ensure successful execution of multiple concurrent programs.
· Support exhibit and sponsorship planning activities, including tracking benefits, coordinating deliverables, and ensuring alignment with business objectives.
· Advise stakeholders on meeting logistics and operational best practices for both virtual and in-person meetings and congresses.
· Manage meeting and congress budgets, track expenses, and support budget forecasting activities.
· Conduct site visits for assigned meetings and congresses to evaluate logistics, operational readiness, and attendee experience.
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
