- Full-Cycle QuickBooks Oversight: Manage all daily financial data entry, ensuring all accounts payable, accounts receivable, and general ledger accounts are accurately maintained in QuickBooks Online.
- Industrial 3-Way Matching: Execute rigorous three-way matching by cross-referencing high-volume supplier and raw material invoices against original purchase orders and physical yard delivery tickets.
- Operational Discrepancy Resolution: Partner closely with yard dispatchers, warehouse crews, and aggregate vendors to track down missing delivery slips and resolve pricing or quantity variances.
- AR Management & Collections: Take ownership of the accounts receivable aging ledger for 20 core clients, proactively following up on past-due balances, processing client billing adjustments, and posting cash deposits.
- Payroll & Timecard Coordination: Collect, calculate, and audit weekly manual hours and PTO tracking for 12 field and yard employees, ensuring flawless data submission to a third-party payroll provider.
- Month-End Closing Procedures: Balance sub-ledgers, execute comprehensive monthly bank and corporate credit card reconciliations, and prepare necessary expense accruals to hand over audit-ready financials to an external CPA.
- Compliance & Office Admin: Maintain the vendor compliance database up to date with accurate W-9s and Certificates of Insurance (COIs); manage basic human resources onboarding documents (I-9, W-4) for new local hires.
- Experience: Minimum of 5+ years of full-charge bookkeeping or accounting clerk experience, ideally within construction, logistics, manufacturing, ready-mix, or heavy industrial environments.
- Software Mastery: Advanced proficiency with QuickBooks Online and Microsoft Excel (ability to navigate spreadsheets and match physical data efficiently).
- The Industrial Mindset: Total comfort working inside a busy, active production yard environment where physical delivery tickets and supplier paperwork drive the accounting cycle.
- Local Commute: Must be able to reliably commute daily to the on-site facility in the 33178 zip code.
salary: $25 - $28 per hour
shift: First
work hours: 8 AM - 4 PM
education: Bachelors
Responsibilities
- Full-Cycle QuickBooks Management: Oversee daily accounting workflows, ensuring all transactions and journal entries are accurately coded and recorded in QuickBooks Online.
- 3-Way Matching & Ticket Verification: Execute three-way matching by verifying high-volume vendor invoices against physical concrete yard delivery tickets and original purchase orders.
- Discrepancy Resolution: Partner closely with yard operations and procurement teams to quickly investigate and resolve raw material quantity variations and vendor pricing errors.
- Accounts Receivable & Collections: Own the AR aging ledger for the 20 active clients, proactively chasing outstanding balances, posting cash deposits, and resolving billing inquiries.
- Payroll & Timecard Coordination: Collect, calculate, and audit weekly hours for the 12 field employees, tracking PTO and submitting clean data to the third-party payroll processor.
- Month-End Close Support: Maintain ledger accuracy by executing comprehensive bank and corporate credit card reconciliations, preparing expense accruals, and balancing subledgers.
- Compliance & Admin Support: Manage the vendor database to ensure current W-9s and Certificates of Insurance (COIs) are on file while handling basic onboarding paperwork for new hires.
The essential functions of this role include:
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
