office and operations manager - nonprofit.

My client is a historic nonprofit organization with deep roots in the Jacksonville landscape and a strong, enduring history in the local community. If you love being surrounded by nature and can work effectively managing an office while rolling up your sleeves as a "servant-minded leader" to help with field operations as needed, this role might be perfect for you. We are looking for someone who thrives in both an office and outdoor setting. This position requires you to be fully integrated into our site’s life and special events. You are just as comfortable managing administrative workflows as you are managing event logistics, answering guest questions, or running a last-minute errand for supplies. For our team, every task matters, and no job is too small.  Our team operates with a shared dedication to the greater good of our mission—there are no egos and no "that's not my job" mentalities here. It is truly an all-hands-on-deck environment for the good of the organization. "ROLL UP YOUR SLEEVES" MENTALITY

• Standard schedule is 8 a.m. – 5 p.m. at the main office, routinely using standard office equipment.
• Must be flexible to work weekends and evenings as needed (and scheduled in advance) to assist with larger fundraising events.
• This position works in conjunction with the entire staff to support our annual signature community events, which typically take place from Thursdays-Sunday evenings from Thanksgiving to New Year.
• Assist with ordering beverage and event supplies for larger functions.

Physical Demands: Ability to lift up to 50 pounds; ability to sit and stand for long periods of time.

• Must be able to stand, walk, bend, kneel, crawl, stoop, lift overhead, push, and pull to support field operations and event setups as needed.
• Willing to put the "sweat equity" needed to support successful events and business operations.

We are looking for an intregal team member - one who can fully embrace the beauty and mission of the organization. If you're just there to punch a clock and get a paycheck in the AC - this will not be the right role for you. POSITION TYPE AND EXPECTED HOURS OF WORK This is a full-time position. Regular hours are 8 a.m. to 5 p.m. with flexibility to offset hours. Attendance and work at events after hours, on weeknights, weekends, and/or holidays will be required upon approval of overtime by the CEO.



salary: $55,000 - $75,000 per year
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

HR Generalist Duties:

• Serve as the main point of contact for all employees, addressing HR-related questions and needs.
• Assist with onboarding, benefits coordination, policy updates, handbook revisions, and compliance with employment laws.
• Maintain accurate and confidential employee and medical records upon benefits program creation.
• Assist in shopping health insurance plans, health savings accounts, retirement accounts, and other benefits as decided by the CEO and Board of Directors.

Office Management

• Oversee day-to-day office operations, ensuring a smooth and efficient workflow.
• Manage purchasing of office supplies, equipment, and managing vendor relationships.

Accounting & Financial Support

• Support AP/AR functions, ensuring timely and accurate processing of invoices and payments.
• Assist in preparing bank deposits, financial files, financial reports, audits, and reconciliations.
• Collaborate with an external CPA/Bookkeeper and/or Auditors and assist the Board of Directors upon request.

Event Coordination & Planning

• Assist in organizing and executing events hosted by the organization, including fundraising galas, community outreach programs, and educational workshops (overtime must be approved).
• Collaborate with the CEO and Event Manager to ensure events are well-coordinated and impactful.
• Liaise with volunteers, staff, insurance companies, clients, donors, and external vendors as needed.

The essential functions of this role include:

working weekends

Skills

Operations

Human Resources

Scheduling Appointments

Maintaining Calendars

Organization

Office Management

Oral Communication

Payroll

Benefit Administration

Training

Field Operations Management

Event Planning

Answering Phones

Managing

Purchasing/Procurement

Weekend Events

Problem Solving

Qualifications

Years of experience: 4 years

Experience level: Manager

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.