Position Summary The Coordinator III provides critical on-site operational and administrative support for a large, multi-state property tax portfolio. This role is essential for ensuring the continuity of time-sensitive workstreams and compliance with statutory deadlines. The Coordinator will handle the intake and review of tax notices, support appeal workflows, and coordinate time-sensitive deliverables. Given the volume of physical documentation and the strict deadlines of property tax matters, this role requires a consistent on-site presence to maintain operational efficiency, document control integrity, and compliance readiness. Key Responsibilities Mail & Document Management: Handle, sort, and distribute high-volume incoming mail, particularly tax notices and deadline-driven correspondence. Scan, organize, and maintain documentation in accordance with established protocols. Workflow & Compliance Tracking: Run and maintain Excel-based trackers to support portfolio analysis, workflow coordination, and compliance activities. Records Maintenance: Support document retrieval and compilation from internal systems (including Image Silo, Lease systems, and TRIRIGA). Maintain audit-ready and appeal-ready records for payments and compliance activities. Reporting & Analysis: Run, distribute, and analyze reports to assist the Sr. Manager and Manager with ongoing tax portfolio evaluations. Cross-Functional Coordination: Facilitate clear, concise communication and coordinate activities across internal teams, vendors, business stakeholders, and landlords. Required Qualifications & Experience Experience: 2+ years of experience supporting a property tax portfolio or similar real estate/compliance function. Experience operating in a regulatory, deadline-driven environment is highly required. Technical Skills: High proficiency in Microsoft Office 365, with advanced Excel skills (must be highly proficient in pivot tables, basic formulas, data tracking, and reporting). Analytical Skills: Demonstrated analysis experience with the ability to manage time-sensitive deliverables with accuracy and accountability. Note: This is designated as a safety-sensitive role Education Bachelor’s degree preferred, ideally in Business, Finance, Accounting, Real Estate, or a related field; OR an equivalent combination of education and relevant work experience. Coursework or training emphasizing analytical skills, data management, or the use of Microsoft Office 365 tools is highly preferred.
salary: $24.99 - $25 per hour
shift: First
work hours: 8:30 AM - 5 PM
education: Bachelors
Responsibilities
Mail & Document Management: Handle, sort, and distribute high-volume incoming mail, particularly tax notices and deadline-driven correspondence. Scan, organize, and maintain documentation in accordance with established protocols.
Workflow & Compliance Tracking: Run and maintain Excel-based trackers to support portfolio analysis, workflow coordination, and compliance activities.
Records Maintenance: Support document retrieval and compilation from internal systems (including Image Silo, Lease systems, and TRIRIGA). Maintain audit-ready and appeal-ready records for payments and compliance activities.
Reporting & Analysis: Run, distribute, and analyze reports to assist the Sr. Manager and Manager with ongoing tax portfolio evaluations.
Cross-Functional Coordination: Facilitate clear, concise communication and coordinate activities across internal teams, vendors, business stakeholders, and landlords.
Skills
administrative supportincoming mailtax notices
QualificationsYears of experience: 2 yearsExperience level: Experienced
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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
