Location: Santa Ana, CA
Job Type: Full-time
About the Role We are seeking an adaptable, proactive, and detail-oriented Office Clerk. In this role, you will act as the primary point of contact for visitors and internal teams, provide key administrative support to executive leadership, and ensure our daily operations, document systems, and compliance efforts run seamlessly.
If you thrive in an organized environment, enjoy supporting a dynamic team, and take pride in managing diverse operational priorities, we would love to connect with you!
Key Responsibilities
- Front Desk & Public Representation: Warmly greet visitors, handle incoming phone calls and emails, manage mail/deliveries, and ensure reception and shared spaces remain professional and welcoming.
- Executive & Operational Support: Manage complex executive calendars, prepare meeting materials, coordinate travel arrangements, track action items, and facilitate smooth communication across departments.
- Document Control & Compliance: Maintain physical and electronic filing systems, track contract and permit renewals, manage insurance certificates, and ensure compliance with regulatory deadlines.
- Office Administration & Vendor Management: Monitor inventory, order office supplies, manage relationships with facilities vendors, and proactively recommend process improvements to increase workplace efficiency.
- HR & Event Support: Assist with administrative tasks for new employee onboarding and coordinate company-wide meetings, training sessions, and events.
- Confidentiality: Discreetly manage sensitive employee, financial, and legal information.
- 2 years of experience in administrative roles.
- strong organizational, time-management, and multitasking abilities with high attention to detail.
- Professional communication skills (written and verbal).
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office tech.
- Demonstrated discretion and high integrity when handling sensitive information.
- Spanish Speaking Required.
salary: $20 - $23 per hour
shift: First
work hours: 7:30 AM - 4:15 PM
education: High School
Responsibilities
Position Summary
Serves as the primary point of contact for external visitors and internal teams, providing high-level administrative, operational, and executive support while ensuring smooth daily office operations and regulatory compliance.
Key Responsibilities
- Front Desk & Client Relations: Welcome visitors, manage incoming calls/emails, distribute mail, and maintain an organized, professional reception and common area.
- Executive & Operational Support: Assist leadership with meeting schedules, document preparation, project tracking, travel, and cross-departmental coordination.
- Document Management & Compliance: Maintain physical and digital filing systems, enforce document retention, and track business licenses, permits, contracts, insurance certificates, and legal compliance deadlines.
- Office & Vendor Management: Oversee office supplies, inventory, and vendor relationships, while recommending process improvements to boost operational efficiency.
- HR & Event Coordination: Support employee onboarding paperwork and coordinate company meetings, trainings, and special events.
- Confidentiality: Handle sensitive financial, legal, and employee information with strict discretion.
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
