administration coordinator.

We are seeking a dependable, detail-oriented Administrative Assistant to manage front-desk operations, assist the public, and support daily administrative and financial functions. In this role, you will serve as the primary contact for in-person, phone, and email inquiries, handle physical and digital filing, process permit and license applications, assist with basic code compliance, and accurately record walk-in payments and daily billing transactions. You will also prepare agenda packets and serve as secretary for official committee meetings, which requires attending a maximum of two evening meetings per month. 

salary: $22 - $24 per hour
shift: First
work hours: 8 AM - 4 PM
education: High School

Responsibilities

Position Summary

Provides administrative, public service, and financial support for local government operations, including attending day/evening meetings, managing public records, processing permits, and handling payments.

Core Responsibilities

• Administrative Support: Serve as front-desk contact; prepare meeting agendas; attend day/evening meetings as secretary; manage public records requests and filing systems.
  
  
• Permitting & Licensing: Process permits, certificates of occupancy, and license payments; guide the public on zoning requirements; assist with hearing notices and code enforcement.
  
  
• Finance & Operations: Record daily utility/tax payments; resolve billing inquiries; maintain vendor files; support Finance during peak billing cycles.
  
  

Qualifications

• Required: Bachelor’s degree (or equivalent experience); 2–4 years in administrative/public-facing roles; MS Office proficiency; de-escalation skills; valid driver's license.
  
  
• Preferred: Municipal/government experience; knowledge of public records laws; basic bookkeeping skills.
  
  

Skills

Office Support

Front Desk

Preparing Agendas

Transcribing Notes

Office Management

Oral Communication

Qualifications

Years of experience: 3 years

Experience level: Entry Level

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Any consideration of a background check would be an individualized assessment based on the applicant or employee's specific record and the duties and requirements of the specific job.