We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive calendar, travel, and expense support to senior leadership. The ideal candidate will excel in managing complex scheduling needs, coordinating travel logistics, and handling expense reporting using SAP Concur. This role requires exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
location: Telecommute
job type: Solutions
salary: $22 - 23 per hour
work hours: 9am to 5pm
education: High School
responsibilities:
Key Responsibilities: Calendaring & Scheduling:
- Create, manage, and maintain calendars for senior managers.
- Proactively schedule and respond to meeting requests.
- Send and manage meeting polls, reserve meeting rooms, and coordinate on-site food and beverage needs.
- Handle and resolve scheduling conflicts efficiently.
- Process external visitor requests and coordinate visitor arrivals with local administrative staff.
- Provide guest Wi-Fi instructions and ensure a smooth visitor experience.
- Book and manage domestic and international travel arrangements via SAP Concur.
- Ensure all travel complies with company policy and supports business needs.
- Prepare, submit, and track expense reports using SAP Concur.
- Maintain accurate records and ensure timely reimbursement processing.
qualifications:
Qualifications:
High School Diploma or equivalent (Associate's or Bachelor's degree preferred).
3+ years of administrative or executive support experience.
Proficiency in Microsoft Outlook, SAP Concur, and other productivity tools.
Strong organizational and communication skills.
Ability to handle confidential information with discretion.
Demonstrated attention to detail and ability to manage multiple priorities.
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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad Digital, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad Digital offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
