accounts payable clerk

A large organization in Stony Brook, NY is seeking a detail-oriented Accounts Payable Clerk for a temporary assignment within the Procurement Department. This role primarily focuses on utility payment administration to support departmental operations during a recruitment period Role Title: Accounts Payable Clerk (Temporary) Location: Stony Brook, NY Schedule: Monday – Friday, 8:30 AM – 5:00 PM Anticipated Duration: ASAP through July 4, 2026 If you are interested, please apply today or send your resume to jenn.eng@randstadusa.com!  salary: $18 - $21 per hourshift: Firstwork hours: 8:30 AM - 5 PMeducation: High SchoolResponsibilities Payment Processing: Process monthly utility payments (electric, gas, water, fuel oil, telephone) in strict accordance with State guidelines. Data Management: Maintain and reconcile detailed tracking spreadsheets to ensure timely payment and eliminate past-due balances. Invoice Review: Verify accurate crediting of prior payments and identify discrepancies. System Integration: Upload utility invoices and usage data into EnergyCap for tracking and reporting purposes. Dispute Resolution: Research and resolve billing discrepancies through direct communication with utility providers. Financial Collaboration: Partner with the Budget and Financial Planning team to support gas hedging approvals and utility oversight discussions. SkillsAccounts PayableDisbursements/Check RunsProcess PaymentsReconciliationData EntryReview InvoicesInvoicingDiscrepenciesExpense ReportsBasic Accounts ReceivableBasic Computer SkillsAccount ReconciliationAttention to DetailMaintaining RecordsTranscribingQualificationsYears of experience: 2 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

We're looking for a sharp Accounts Payable / Office Admin hybrid for a high-profile event planning and design agency. While the role oversees the general flow of the studio, the heavy lifting here is in the full-cycle AP process. You’ll be the person ensuring that hundreds of vendors and creative partners are paid accurately and on time so the shows can go on.salary: $23 - $25 per hourshift: Firstwork hours: 8 AM - 4 PMeducation: No Degree RequiredResponsibilities  Invoice Management: Code and enter invoices, ensuring correct allocation to departments or projects. Three-Way Matching: Reconcile purchase orders, delivery receipts, and invoices. Payment Execution: Manage weekly payment runs (Checks, ACH, Wires) and ensure authorized signatures are obtained. Vendor & Tax Compliance: Maintain vendor files and collect Form W-9s to assist with year-end 1099 processing. Front Desk Support: Act as the first point of contact—answering phones, greeting visitors, and directing inquiries to the appropriate departments. Office Logistics: Manage office supply inventory, handle ordering, and coordinate with facilities maintenance or cleaning crews. Correspondence: Manage incoming and outgoing mail, including scanning financial documents and distributing physical checks. SkillsAccounts PayableQuickBooks OnlineAdministrationMonth-End CloseCoding/BatchingQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

Key Responsibilities Invoice Management: Receive, verify, and process a high volume of invoices daily. Ensure all charges have appropriate backup documentation and departmental approval. Data Entry & Coding: Accurately enter financial data into our accounting system (ERP) and ensure expenses are coded to the correct General Ledger (GL) accounts. Payment Cycles: Prepare and perform weekly check runs, wire transfers, and ACH payments. Reconciliations: Reconcile vendor statements monthly to ensure all liabilities are captured; research and resolve any discrepancies or "missing" invoices. Vendor Relations: Act as the main point of contact for vendor inquiries regarding payment status, tax forms (W-9), and account updates. Compliance: Maintain digital and physical financial records in accordance with company policy and assist with year-end 1099 processing and audit requests. Required Qualifications Education: High school diploma required; Associate’s degree in Accounting or Finance preferred. Experience: 1–3 years of experience in an accounts payable or general clerical accounting role. Technical Skills: * Proficiency in Microsoft Excel (vlookups and pivot tables are a plus). Experience with accounting software (e.g., QuickBooks, NetSuite, SAP, or Sage). Core Competencies: High level of accuracy, strong organizational skills, and the ability to meet strict deadlines. salary: $50,000 - $55,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: No Degree RequiredResponsibilities Invoice Management: Receive, verify, and process a high volume of invoices daily. Ensure all charges have appropriate backup documentation and departmental approval. Data Entry & Coding: Accurately enter financial data into our accounting system (ERP) and ensure expenses are coded to the correct General Ledger (GL) accounts. Payment Cycles: Prepare and perform weekly check runs, wire transfers, and ACH payments. Reconciliations: Reconcile vendor statements monthly to ensure all liabilities are captured; research and resolve any discrepancies or "missing" invoices. Vendor Relations: Act as the main point of contact for vendor inquiries regarding payment status, tax forms (W-9), and account updates. Compliance: Maintain digital and physical financial records in accordance with company policy and assist with year-end 1099 processing and audit requests. SkillsAccounts PayableDisbursements/Check RunsQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.