advertising coordinator

A premier insurance company in Winter Park is seeking a polished and professional Administrative Coordinator to join their growing team. This role is perfect for a proactive individual who thrives in a fast-paced environment and enjoys balancing high-touch guest relations with essential operational support. In this position, you will be responsible for managing the daily flow of the office, from overseeing multi-line phone systems and greeting guests to maintaining the professional atmosphere of our lobby and meeting spaces. You will act as the hub of the agency’s internal logistics by coordinating conference room schedules, managing corporate catering for client consultations, and handling all digital and physical correspondence. Your attention to detail will ensure that outbound shipments are processed accurately and that our facilities remain pristine, organized, and fully stocked with necessary supplies.  If interested, APPLY TODAY! salary: $18 - $18.5 per hourshift: Firstwork hours: 8:30 AM - 5 PMeducation: BachelorsResponsibilities Manages multi-line phones and routes inquiries to the correct team members. Welcomes guests and manages the flow of the front lobby. Digitizes incoming mail and handles all outbound shipping and couriers. Oversees conference room calendars and prepares rooms for meetings. Handles all catering logistics, including ordering and meeting setup. Keeps common areas, breakrooms, and meeting spaces tidy and stocked. Monitors and forwards incoming electronic faxes throughout the day. Liaises with building management for any necessary facility repairs. Updates and maintains accurate internal contact lists and directories. Manages office inventory and orders supplies to prevent shortages. Provides backup support for data entry, deposits, and special projects. Uses Microsoft Office tools daily to complete administrative tasks. SkillsOral CommunicationProblem SolvingScheduling Appointments (3 years of experience is required)Maintaining Calendars (3 years of experience is required)Answering Phones (3 years of experience is required)Administrative Duties (3 years of experience is required)Microsoft Office (3 years of experience is required)Organizational SkillsMulti-taskingInsurance (2 years of experience is preferred)Data Entry (4 years of experience is required)QualificationsYears of experience: 3 yearsExperience level: Entry LevelRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

Are you an administrative professional who knows their way around a job site? Do you thrive on the fast-paced energy of a busy construction office? We are looking for a sharp, proactive Administrative Assistant with direct construction experience to join our team in 2026. Why Join Us? A Legacy of Excellence: Join a stable, established leader in the Middle Georgia construction and roofing market. We don’t just build structures; we build careers. Dynamic Work Environment: You won’t just be behind a desk. You will be a vital link between our office operations and high-impact field projects. Modern Tools for Success: We equip our team with the latest 2026 industry technology, from advanced project management software to real-time communication tools. Your Impact Project Backbone: You will manage the critical documentation that keeps our projects moving—permits, submittals, RFIs, and contract compliance. Financial Precision: Support our project managers by tracking budgets, processing vendor invoices, and handling essential A/P and A/R tasks. The "Face" of the Team: Serve as the primary point of contact for clients, subcontractors, and vendors, ensuring professional and efficient communication at every turn. What We’re Looking For Industry Veterans: 2+ years of administrative experience specifically within construction, roofing, or a related trade is required.  Software Savvy: High proficiency in Microsoft Office (Excel is a must) and familiarity with construction platforms like Procore or similar ERP systems. Organization Experts: Someone who can multitask under tight deadlines while maintaining an "unusually high level" of attention to detail. salary: $18 - $20 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilities Project & Bid Support: Assist in compiling detailed proposals and bid documents for commercial and residential projects. Customer Coordination: Act as a primary point of contact for clients, answering inquiries via phone and email and keeping them informed on project status. Financial Data Entry: Assist with accounts payable (A/P) and accounts receivable (A/R) tasks, including processing vendor invoices and recording customer payments. Documentation & Records: Maintain accurate digital and physical project files, including insurance certificates, safety documentation, and job costs. Safety & Compliance Liaison: Support the company’s "Zero-Accidents" goal by maintaining safety records and ensuring all project paperwork complies with established protocols. General Office Support: Manage front desk coverage, handle incoming/outgoing mail, and coordinate schedules for project managers SkillsAdministrative Duties (2 years of experience is required)Telephone EtiquetteData Entry (2 years of experience is required)Customer Service (2 years of experience is required)construction (1 year of experience is preferred)Bookkeeping (1 year of experience is preferred)Multi-tasking (2 years of experience is required)Microsoft Word (2 years of experience is required)Google for Business Suite (2 years of experience is preferred)Filing (2 years of experience is required)QualificationsYears of experience: 2 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

Randstad is seeking a motivated and organized Administrative Assistant for a client within the distribution industry. This is a critical on-site role, focused on ensuring daily operations run smoothly through proactive administrative support. We are looking for a professional who thrives in a fast-paced environment and can balance technical clerical tasks with high-level person-to-person communication. Qualifications: Previous experience in an administrative or executive assistant role is highly preferred Proficiency in Microsoft Office Suite (Word, Excel, Outlook)  A high level of attention to detail and organizational/multitasking abilities are required. Ability to work effectively both independently and as a collaborative team member. This is a unique opportunity to enter a growing company in the distribution sector. Starting as a part-time role (16-24 hours per week), this position offers the potential to transition into a full-time career based on performance and business needs. If you have any questions please call Angela Thompson at 502-583-1237 or email, angela.thompson@randstadusa.comsalary: $16 - $18 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilities Manage daily clerical tasks and general office operations Maintain inventory of office supplies and reorder as needed Organize and maintain physical and digital filing systems Greet and assist visitors in a professional and friendly manner Answer phone calls, take accurate messages, and relay information promptly Schedule and coordinate meetings, including sending calendar invites Ensure the overall smooth running and organization of the office Schedule educational events and coordinate all related logistics Assist in the showroom as needed Receive and help process deliveries, including unpacking and storing shipments SkillsExcel (3 years of experience is required)MS OfficeOffice SupportCUSTOMER ORDERS/SALESAdministrative DutiesReceptionist DutiesWorking IndependentlyData EntryQualificationsYears of experience: 2 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.