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Executive Assistant to Global Leaders – Whippany, NJ (Contract-to-Perm) Are you an exceptionally organized and globally-minded Executive Assistant ready to thrive in a fast-paced, high-volume environment? We are seeking a dynamic individual to provide critical support to senior leaders, managing complex calendars and intricate travel across international time zones. This is a unique opportunity to become an indispensable part of a collaborative global administrative team, working closely with colleagues in New York and New Jersey, and directly impacting the efficiency of our U.S. and EMEA operations. What You'll Bring: Prior Executive Assistant Experience: A proven track record in a similar support role is essential. HEAVY GLOBAL EXPERIENCE IS A MUST: Demonstrated experience managing international calendars, travel, and communication across multiple time zones. Global Awareness: An inherent understanding of cultural nuances, especially with EMEA and U.S. teams. Stakeholder Alignment Expertise: Ability to effectively manage and align stakeholders across various hierarchies and time zones. Resilience & Professionalism: A "thick skin" to gracefully handle competing demands and ensure alignment among diverse personalities. Adaptability, Proactiveness, and Team-Orientation: You thrive on change, anticipate needs, and are eager to collaborate. French Language Skills / Experience with French Teams (A Plus!): Direct experience or fluency will be highly valued. Logistics & Details: Location: Our vibrant office in Whippany, NJ (with Tuesday-Thursday typically being our busiest in-office days). Schedule: Full-time, 40 hours per week. Start Date: ASAP – we're ready to ramp you up quickly! Duration: This is a contract-to-perm role, with a desire for successful conversion. If you're a highly adaptable, globally-savvy Executive Assistant ready for your next challenge, apply today and join our inclusive and dynamic team! INTERESTED? APPLY NOW! FOR MORE IMMEDIATE CONSIDERATION, email a current resume to iris.levy@randstadusa.com   salary: $40 - $50 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: AssociateResponsibilitiesWHAT YOU WILL BE DOING: You will be supporting a team of 4 executives. Will report to and work closely with: VP, Chief of Staff (who leads the Project Management team), Two VPs based in Paris. Heavy calendar management (approx. 80% of role), including coordinating across global time zones (e.g., Tokyo to U.S.). Managing complex scheduling needs across U.S. and EMEA regions. Coordinating frequent travel, especially with the Paris team (6–7 trips annually). Must be highly adaptable to a fast-paced, high-volume environment with constant change. Expected to build solid collaboration with 2 other EAs (total of 3 EAs – 1 in NY and 1 in NJ) May need to travel to the New York office (very rarely).   Candidates will be ramped up quickly Must be comfortable with the “day-to-day grind” and shifting priorities. French colleagues can be demanding due to cultural and time zone differences (6-hour time difference). Location: Whippany, NJ (Tues–Thurs are busiest in-office days). Schedule: 40 hours/week Start Date: ASAP. Duration: Contract-to-perm (hopeful for conversion). Interviews: 4 interviewees (will work to condense interviews to 2-3) will include both U.S. and Paris team members. Pay Rate: $40-50/hr (looking for EA level)  Skillscalendar management (3 years of experience is required)travel arrangements (3 years of experience is required)global experience (3 years of experience is required)meeting coordination (3 years of experience is required)thick skin (1 year of experience is required)QualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

We are hiring for a temporary Administrative Assistant role for a client of ours in NYC. This is an exciting, well-known organization that is in need of an Administrative support professional with the ability to begin in a new position immediately. This is a three-month assignment with the potential to be extended due to business needs. If you are interested in growing your professional experience, apply today to learn more!salary: $25 - $28 per hourshift: Firstwork hours: 9 AM - 5 PMeducation: High SchoolResponsibilities Provide complete secretarial and administrative support, including managing high volume phone and email communications, scheduling, processing expense reports, coordinating travel arrangements, preparing for meetings, word processing, and handling mail processing and shipping to support the legal team. Draft, format, and edit legal correspondences, documents, and memoranda Assist the Records Manager with maintaining case files for the department, including litigation files, general files, and tracking and indexing waivers. Provide backup support to the Records Manager using an internal document management system. Maintain and create files or record-keeping systems. Sort, label, file, and retrieve documents or other materials. Maintain, update, and troubleshoot calendaring schedules and appointments. Prepare and coordinate materials, in advance, related to all meetings and appointments. Handle other special projects and duties as assigned. SkillsAdministrative DutiesQualificationsYears of experience: 2 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

An Am Law 100 law firm seeks an experienced Office Manager to oversee daily operations of the North Jersey office, ensure the effective implementation of firm policies and procedures, and maintain accuracy and compliance of billing processes for a large firm client. This position is on site 5 days/week in Florham Park. Position requires 5+ years of law firm management experience as well as law firm billing experience (including experience with Aderant software).  Compensation includes base salary of $100,000-140,000 + bonus + excellent benefits. salary: $100,000 - $140,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: BachelorsResponsibilities Supervision of non-attorney personnel including paralegals, legal assistants, receptionist, clerks and other staff:  allocating work, scheduling temporary coverage in accordance with office policies, assisting in attorney review of legal assistants and paralegals, reviewing of other staff, periodic staff meetings, complaint resolution, determining staffing needs and timely maintenance of time and attendance records. For one of the Firm’s Fortune 10 clients--ensure the accuracy and compliance of attorney billing (both hourly and flat fee) including reviewing billing entries for proper task codes and compliance with client billing guidelines, analyzing billing data and reports to identify trends, errors or inconsistencies and collaborating with attorneys and billing staff to resolve billing issues or discrepancies and recommend process improvements to enhance billing accuracy and efficiency.  Monitor and track the status of invoices and report on billing activity as needed and maintain accurate and organized billing records and documentation SkillsSupervisionBillingQualificationsYears of experience: 5 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.