executive assistant salaries in new york, new york

Executive Assistant to Global Leaders – Whippany, NJ (Contract-to-Perm) Are you an exceptionally organized and globally-minded Executive Assistant ready to thrive in a fast-paced, high-volume environment? We are seeking a dynamic individual to provide critical support to senior leaders, managing complex calendars and intricate travel across international time zones. This is a unique opportunity to become an indispensable part of a collaborative global administrative team, working closely with colleagues in New York and New Jersey, and directly impacting the efficiency of our U.S. and EMEA operations. What You'll Bring: Prior Executive Assistant Experience: A proven track record in a similar support role is essential. HEAVY GLOBAL EXPERIENCE IS A MUST: Demonstrated experience managing international calendars, travel, and communication across multiple time zones. Global Awareness: An inherent understanding of cultural nuances, especially with EMEA and U.S. teams. Stakeholder Alignment Expertise: Ability to effectively manage and align stakeholders across various hierarchies and time zones. Resilience & Professionalism: A "thick skin" to gracefully handle competing demands and ensure alignment among diverse personalities. Adaptability, Proactiveness, and Team-Orientation: You thrive on change, anticipate needs, and are eager to collaborate. French Language Skills / Experience with French Teams (A Plus!): Direct experience or fluency will be highly valued. Logistics & Details: Location: Our vibrant office in Whippany, NJ (with Tuesday-Thursday typically being our busiest in-office days). Schedule: Full-time, 40 hours per week. Start Date: ASAP – we're ready to ramp you up quickly! Duration: This is a contract-to-perm role, with a desire for successful conversion. If you're a highly adaptable, globally-savvy Executive Assistant ready for your next challenge, apply today and join our inclusive and dynamic team! INTERESTED? APPLY NOW! FOR MORE IMMEDIATE CONSIDERATION, email a current resume to iris.levy@randstadusa.com   salary: $40 - $50 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: AssociateResponsibilitiesWHAT YOU WILL BE DOING: You will be supporting a team of 4 executives. Will report to and work closely with: VP, Chief of Staff (who leads the Project Management team), Two VPs based in Paris. Heavy calendar management (approx. 80% of role), including coordinating across global time zones (e.g., Tokyo to U.S.). Managing complex scheduling needs across U.S. and EMEA regions. Coordinating frequent travel, especially with the Paris team (6–7 trips annually). Must be highly adaptable to a fast-paced, high-volume environment with constant change. Expected to build solid collaboration with 2 other EAs (total of 3 EAs – 1 in NY and 1 in NJ) May need to travel to the New York office (very rarely).   Candidates will be ramped up quickly Must be comfortable with the “day-to-day grind” and shifting priorities. French colleagues can be demanding due to cultural and time zone differences (6-hour time difference). Location: Whippany, NJ (Tues–Thurs are busiest in-office days). Schedule: 40 hours/week Start Date: ASAP. Duration: Contract-to-perm (hopeful for conversion). Interviews: 4 interviewees (will work to condense interviews to 2-3) will include both U.S. and Paris team members. Pay Rate: $40-50/hr (looking for EA level)  Skillscalendar management (3 years of experience is required)travel arrangements (3 years of experience is required)global experience (3 years of experience is required)meeting coordination (3 years of experience is required)thick skin (1 year of experience is required)QualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

A fast-growing firm specializing in strategic wealth planning and advisory services for high-net-worth clients is seeking a sharp, proactive Executive Assistant to support the CEO. This high-impact role goes beyond traditional administrative tasks, serving as a strategic partner to ensure the CEO remains focused on high-value initiatives by managing schedules, communications, and special projects. Ideal candidates thrive in fast-paced environments, exercise discretion, and excel at anticipating needs and solving problemssalary: $120,000 - $140,000 per yearshift: Firstwork hours: 9 AM - 6 PMeducation: AssociateResponsibilitiesEssential duties may include, but are not limited to, the following: Anticipate the CEO’s needs and proactively address potential issues, acting as a strategic partner in daily operations. Manage a dynamic and complex calendar, including scheduling high-level meetings, coordinating domestic and international travel, and arranging special events. Handle highly confidential communications and documents with discretion, accuracy, and professionalism. Prepare, format, and proofread a wide range of correspondence; independently draft communications related to assigned responsibilities. Collaborate with internal teams and external stakeholders to maintain momentum on key initiatives and strategic projects. Oversee logistics, scheduling, and preparation for meetings and events, ensuring the CEO is consistently set up for success. Screen and manage incoming communications for the CEO, serving as both gatekeeper and liaison. Support various company activities, including client briefings, internal meetings, and events, as needed. Provide occasional backup to other administrative staff during peak periods, absences, or vacations. SkillsAsanaSalesForce.comScheduling AppointmentsMaintaining CalendarsCoordinating MeetingsOrganizationCommunicationQualificationsYears of experience: 8 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

Reporting to the President and CEO and working with other members of senior management team, the Senior Administrative Assistant will provide administrative and organizational support to members of the company’s C-Suite. The position is a shared senior staff resource and will require the successful candidate to develop strong relationships with C-Suite members, to prioritize and coordinate varying assignments, manage varying and multiple daily activities, meetings, and engage in other undertakings as assigned. This role is expected to be performed 20 hours per week. Ideal Schedule will be Monday, Tuesday (mandatory) and Thursday; 2 days in the office (If possible Tuesday and Thursday)  salary: $48,000 - $50,000 per yearshift: Firstwork hours: 8 AM - 4 PMeducation: BachelorsResponsibilities·Coordinate and support as necessary internal and external meetings·Prepare meeting rooms as necessary·Develop as required, and make copies of presentations, correspondence, or other materials·On occasion coordinate and maintain travel schedules and reservations.·Assist with scheduling, billing, and filing for the office of the General Counsel·Participate in development of SME database·Drop Box/file management cleanup·Curate and maintain a list of conferences, workshops, etc. for the BD team·Assist in study administration, entering study information, participants, and roles in Salesforce·For the examination and certification group, in consultation with the head of the group support activities such as item writer workshops, practice analysis meetings, FRM and SCR Committee meetings, and other activities·Help in identifying and securing venues·Process payments and reimbursements·Prepare and ship materials·Manage the weekly office lunch benefit, including placing orders, tracking preferences, and ensuring timely delivery. Board Support and Liaison:·As required by the President, serve as the President's administrative liaison to GARP’s board of directors·Coordinate the scheduling of Board and Board Committee meetings, liaising with Board member assistants and/or Board members·Engage in such other Board-related activities as assigned by the PresidentSkills ExecutiveMulti-taskingExpense ReportsHandling Confidential InformationScheduling AppointmentsInterpersonal SkillsVendor ManagementOrganizationEmployee Relations Qualifications Years of experience: 5 yearsExperience level: Experienced Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.