executive assistant

PLEASE NOTE — TALENT PIPELINE POSITION: This is an active Talent Pipeline Posting designed to build a bench of pre-vetted C-suite EA talent for growing enterprise companies and tech/healthcare headquarters in Boca Raton. Applying allows our recruitment team to evaluate your profile immediately for upcoming C-level administrative openings before they hit public job boards. About the Role Our recruitment firm works with rapidly expanding corporate teams along Boca Raton's Yamato and Broken Sound corridors. We regularly recruit sharp, agile, and detail-driven Senior Executive Assistants to support CEOs, COOs, and founders. This role acts as a strategic administrative partner, ensuring seamless daily operations, managing critical board-level projects, and serving as the operational glue for executive leadership.salary: $85,000 - $100,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilities C-Suite Operational Support: Manage day-to-day operations for the C-Suite, including heavy meeting coordination, action item tracking, and strategic priority alignment. Board & Leadership Meeting Preparation: Organize quarterly board meetings, executive retreats, and town halls; compile presentations, agenda materials, and official meeting minutes. Cross-Departmental Liaison: Act as the primary point of contact between executive leadership, internal department heads, board members, and key external partners. Corporate Travel & Event Planning: Organize complex corporate travel arrangements and manage logistics for client dinners, executive summits, and team off-sites. Project Management & Reporting: Assist with special corporate initiatives, research projects, and preparing weekly executive dashboard reports. Qualifications & Requirements Experience: 4+ years of experience as an EA supporting C-Level executives in enterprise tech, healthcare management, or corporate headquarters. Technical Savvy: Advanced skills in MS Office 365, Slack/Teams, project management tools (Asana, Monday.com), and executive presentation software. Communication: Exceptional written and verbal communication skills with the ability to interface confidently with board members, investors, and internal teams. Attributes: Highly adaptable, proactive problem solver who excels in a fast-moving, high-growth corporate setting. The essential functions of this role include:working weekendsSkillsScheduling AppointmentsPhonesSchedulingTranscribing NotesPreparing AgendasWorking IndependentlyInterpersonal SkillsAdapting to ChangeOral CommunicationGoogle for Business SuiteQualificationsYears of experience: 0 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

We are partnering with a reputable professional services organization in Tampa seeking a Receptionist / Administrative Assistant who is motivated, reliable, and eager to jumpstart their career in an office environment. This is an excellent opportunity for someone looking to gain hands-on experience and grow into a long-term role. *This is a 6 month contact, with the otion to go permanent with the client once your assignment is completed. Hours are from 8:30am-5pm (1 hour lunch) with a 37 hour work week.salary: $17 - $18 per hourshift: Firstwork hours: 8:30 AM - 5 PMeducation: High SchoolResponsibilitiesKey Responsibilities • Greet visitors and manage front desk operations in a professional, welcoming manner • Answer and route incoming calls and emails • Provide general administrative support to the office team • Assist with data entry, filing, scanning, and document organization • Schedule meetings and support internal coordination • Maintain a clean, organized front office and common areas • Support additional projects as assigned ⸻ Ideal Candidate Profile • Early-career professional or early in your career encouraged to apply • Positive attitude with a strong desire to learn and grow • Professional communication and customer service skills • Comfortable in a fast-paced office environment • Basic computer skills (Microsoft Office, email, data entry) • Reliable, punctual, and detail-oriented This is a 6 month contract, with the option to work directly with the client after your assingment is completed. ***Hours are: 8:30am-5pm (1 hour lunch) therefore you will be working a 37 hour work week!***SkillsFront DeskGreeting CustomersMail DistributionClerical WorkAdministrative DutiesOrdering SuppliesReceptionist DutiesAnswering PhonesMicrosoft OfficeSecretary - Admin AssistMulti-taskingQualificationsYears of experience: 2 yearsExperience level: Entry LevelRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

Executive Assistant / Office Administrator Charlotte, NC | Full-Time A growing international industrial company is seeking a proactive Executive Assistant / Office Administrator to report to the VP. Key Responsibilities: Manage executive calendars, meetings, and global travel logistics. Support bookkeeping, invoice processing, and external accounting partners. Oversee daily office operations, vendors, and facilities. Assist engineering teams with shipping and logistics documentation. Qualifications: 3-5 years of administrative/office management experience (manufacturing preferred). MS Office skills; QuickBooks is a plus. Highly organized, independent, and detail-oriented. What We Offer: Competitive salary, health benefits, and paid vacation.salary: $65,000 - $70,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilitiesKey Responsibilities Executive Support • Manage calendars, appointments, and meeting schedules. • Coordinate domestic and international travel, hotels, rental cars, and itineraries. • Organize customer visits and internal meetings. Accounting & Administrative Support • Support invoice processing and expense reports. • Coordinate documentation with external accounting partners. • Assist with basic bookkeeping and administrative reporting. • Maintain organized records for audits and corporate compliance. Office Administration • Manage daily office operations and reception. • Order office supplies and coordinate vendors and service providers. • Handle incoming and outgoing mail and shipments. • Maintain office files and company records. • Coordinate office maintenance and facility-related activities. • Logistics & Operations Support • Coordinate shipments and courier services. • Support import/export documentation when required. • Assist service and engineering teams with travel logistics and documentation. • Help coordinate customer service visits and installations. Technical Skills • Microsoft Office (Excel, Word, Outlook, PowerPoint) • Teams and Google Zoom or similar platforms • Experience with QUICKBOOKS systems is a plus What We Offer • Competitive salary • Health benefits • Paid vacation and holidays • Professional growth opportunities • Friendly international work environment • Opportunity to work with global industrial customers and cutting-edge manufacturing technologiesSkillsMulti-taskingSchedulingBookkeepingOrganizationMaintaining CalendarsScheduling AppointmentsMicrosoft OfficeMicrosoft ExcelQuickBooksAccountingWritten CommunicationCreating PresentationsLogisticsCoordinationQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.