executive assistant

Realty Investments company looking for the absolute best and brightest to join their team of dedicated professionals as an Executive Administrative Assistant at their home office in Irvine, California. What you will do: The Executive Administrative Assistant provides executive support to the CEO in a one-on-one working relationship. This position will function as a strategic partner to the CEO while coordinating multiple schedules and overseeing long-term projects. This individual must have strong multitasking skills, ability to anticipate needs, demonstrate the ability to interact positively with clients, investors, vendors, and employees. Individual must demonstrate a polished and professional attitude and appearance, possess strong customer services skills, and excellent phone etiquette. Vaccination is required and a Bachelors degree is highly preferred. If interested please apply today and email Jessica at jessica.schutter@randstadusa.com if you have any questions.salary: $85,000 - $110,000 per yearshift: Firstwork hours: 8 AM - 5 PMeducation: BachelorResponsibilities Completes a broad variety of high-level administrative tasks including but not limited to: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Arrange complex meetings and events, coordinating with clients, investors, vendors, and employees. Act as an efficient gatekeeper for access to executive’s calendars and office time. Coordinate and help plan Executive meetings, including preparation of materials. Provide a bridge for smooth communication between CEO and executive team; demonstrate leadership to maintain credibility, trust, and support of executive team. Assist CEO in overseeing of Executive team and key projects. Track commitments and responsibilities, following up appropriately. Represents the CEO by welcoming visitors, reviewing correspondence; SkillsMaintaining CalendarsSchedulingTravel Arrangements Expense ReportsInterpersonal SkillsAdobeHandling Confidential InformationPreparing AgendasQualificationsYears of experience: 5 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance. We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. For certain assignments, Covid-19 vaccination and/or testing may be required by Randstad's client or applicable federal mandate, subject to approved medical or religious accommodations. Carefully review the job posting for details on vaccine/testing requirements or ask your Randstad representative for more information.

Are you a planning, communication, and customer service expert? We are looking for a polished, personable and professional Executive Administrative Assistant for our client in Washington, DC. The ideal candidate has 5+ years experience assisting Director, VP or C-Level Executives with meetings, agendas, communications, and special projects. This organization is a smaller team with AWESOME benefits including: 100% covered medical and dental, transportation allowance, 401k match, maternity and paternity leave, and more! They are on a hybrid work schedule and do have a vaccination policy.   salary: $70,000 - $80,000 per yearshift: Firstwork hours: 9 AM - 5 PMeducation: AssociateResponsibilities Ensure smooth performance of the daily operations for the President/CEO Manage all calendar items for the President/CEO, including but not limited to internal/external meeting requests and travel Take initiative to troubleshoot calendar-related conflicts and coordinate with appropriate parties on solutions Develop and manage a system of review to prioritize incoming communications including invitations, meeting request, and social engagements Format information for internal and external communication such as memos, emails, presentations, etc. Respond and follow up on calls, emails, and other inquiries on behalf of the CEO/President Manage and coordinate travel arrangements Reconcile and complete expense reports Offer administrative support to other senior staff as time permits Handle other special projects as assigned SkillsOral CommunicationWritten CommunicationCreating PresentationsWeb ConferencingMicrosoft OfficeInterpersonal SkillsScheduling AppointmentsPreparing AgendasTranscribing NotesMaintaining CalendarsOrganizationPrioritizingAnswering PhonesHandling Confidential InformationProblem SolvingSharepointExpense ReportsQualificationsYears of experience: 6 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com. For certain assignments, Covid-19 vaccination and/or testing may be required by Randstad's client or applicable federal mandate, subject to approved medical or religious accommodations. Carefully review the job posting for details on vaccine/testing requirements or ask your Randstad representative for more information.

Are you a planning, communication, and customer service expert? We are looking for a polished and professional Executive Administrative Assistant for our client in Herndon, VA. The ideal candidate has 3 years experience assisting C-Level Executives with meetings, agendas, communications, and special projects. We are looking for a multi-tasker who thrives in a fast paced environment.  salary: $29 - $31 per hourshift: Firstwork hours: 8:30 AM - 5:30 PMeducation: High` SchoolResponsibilities Greets visitors, checks them in, and directs them to the appropriate staff member. Coordinates President and CFO demanding calendars, while ensuring that critical meetings are scheduled. Coordinates, and attends as needed, corporate and Executive Leadership Team meetings. Has the ability to summarize and update non-attending leaders of meeting discussion or contents. Establishes and maintains inter-departmental and collaborative relationships. Works closely with others to ensure executive-level priorities and business objectives are being met. Develops and manages cyclical requirements related to operational cadence and preparation of documents related to the same Organizes corporate and team meetings and events including catering, set-up and clean-up, and entertainment arrangements. Manages travel and expenses for the Executive Leadership Team, file expense reports. Proofreads correspondence, memos, and presentations. Purchase office supplies or other tools needed. SkillsMulti-taskingOral CommunicationMicrosoft OfficeWritten CommunicationOrganizational SkillsPrioritizingMaintaining CalendarsScheduling AppointmentsInterpersonal SkillsDecision MakingWorking IndependentlyExecutiveQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com. For certain assignments, Covid-19 vaccination and/or testing may be required by Randstad's client or applicable federal mandate, subject to approved medical or religious accommodations. Carefully review the job posting for details on vaccine/testing requirements or ask your Randstad representative for more information.