legal secretary salaries in tampa, florida

Key Responsibilities Trust Accounting (IOLTA): Manage client trust accounts with meticulous accuracy. Ensure zero commingling of funds and perform three-way reconciliations monthly. Billing & Invoicing: Oversee the full billing cycle, including preparing pre-bills, processing final invoices, and distributing statements to clients. Accounts Receivable/Payable: Track incoming payments, follow up on overdue accounts, and manage firm vendor payments and employee reimbursements. Financial Reporting: Prepare monthly balance sheets, P&L statements, and cash flow reports for partners. Time Tracking Oversight: Monitor attorney time entries for consistency and ensure all billable hours and disbursements are captured accurately. Payroll & Taxes: Process payroll and ensure all local, state, and federal tax filings are completed on time. Audit Readiness: Maintain audit-ready financial records in accordance with GAAP and State Bar regulations. Required Qualifications Education: Associate’s or Bachelor’s degree in Accounting, Finance, or a related field. Experience: 2–5 years of bookkeeping experience, specifically within a law firm environment. Technical Skills: * Proficiency in legal accounting software (e.g., Clio, LeanLaw, PCLaw, or CosmoLex). Advanced mastery of QuickBooks Online and Microsoft Excel. Compliance Knowledge: Solid understanding of IOLTA rules and legal ethics regarding client funds. salary: $50,000 - $60,000 per yearshift: Firstwork hours: 8 AM - 4 PMeducation: No Degree RequiredResponsibilitiesKey Responsibilities Trust Accounting (IOLTA): Manage client trust accounts with meticulous accuracy. Ensure zero commingling of funds and perform three-way reconciliations monthly. Billing & Invoicing: Oversee the full billing cycle, including preparing pre-bills, processing final invoices, and distributing statements to clients. Accounts Receivable/Payable: Track incoming payments, follow up on overdue accounts, and manage firm vendor payments and employee reimbursements. Financial Reporting: Prepare monthly balance sheets, P&L statements, and cash flow reports for partners. Time Tracking Oversight: Monitor attorney time entries for consistency and ensure all billable hours and disbursements are captured accurately. Payroll & Taxes: Process payroll and ensure all local, state, and federal tax filings are completed on time. Audit Readiness: Maintain audit-ready financial records in accordance with GAAP and State Bar regulations. SkillsLegal BillingBanking - legalConstruction - LegalGeneral LedgerFinancial StatementsAccounts PayableAccounts ReceivableQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

We are seeking a detail-oriented and dependable Administrative Assistant to support a leading logistics and building materials company in Tampa. This role is perfect for someone with strong administrative and organizational skills who is comfortable working in a fast-paced, industrial environment. Apply tooday to interview with me right away!salary: $21 - $23 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilitiesKey Responsibilities • Manage day-to-day administrative functions including scheduling, answering phones, and supporting service technicians. • Process work orders, purchase orders, and invoices. • Utilize systems such as SAP (preferred), QuickBooks, or other accounting/ERP software. • Collaborate with operations and accounting teams to ensure accurate documentation and workflow. • Maintain a high level of professionalism and dependability. Qualifications • strong administrative support background. • SAP or ERP system experience a plus. • Light accounting experience preferred. • bilingual (English/Spanish) a plus. • Must be comfortable in an industrial environment. ⸻ Why You’ll Love This Role • Competitive hourly pay with potential overtime. • Temp-to-Hire opportunity with a well-established company. • Work onsite in a collaborative and supportive team environment.SkillsPurchase OrdersDecision MakingProblem SolvingAnswering PhonesScheduling AppointmentsAdministrative DutiesWorking IndependentlyQualificationsYears of experience: 3 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.

We are partnering with a reputable organization in Tampa seeking a FRONT DESK COORDINATOR who is mature in their proffesional career. This is a long term role and we're seeking a candidate who is looking to stay in the same role long term- apply today! Send resumes to jarlene.gonzalez@randstadusa.com!salary: $19 - $20 per hourshift: Firstwork hours: 8 AM - 5 PMeducation: High SchoolResponsibilitiesKey Responsibilities • Greet visitors and manage front desk operations in a professional, welcoming manner • Answer and route incoming calls and emails • Provide general administrative support to the office team • Assist with data entry, filing, scanning, and document organization • Schedule meetings and support internal coordination • Maintain a clean, organized front office and common areas • Support additional projects as assigned Ideal Candidate Profile: • Positive attitude with a strong desire to stay in the same role long term • Professional communication and customer service skills • Comfortable in a fast-paced office environment • Basic computer skills (Microsoft Office, email, data entry) • Reliable, punctual, and detail-orientedSkillsFront DeskGreeting CustomersMail DistributionClerical WorkAdministrative DutiesOrdering SuppliesReceptionist DutiesAnswering PhonesMicrosoft OfficeSecretary - Admin AssistMulti-taskingQualificationsYears of experience: 4 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).This posting is open for thirty (30) days.